Must agency exports be through an agency company?According to Document No.38 of the State Administration of Foreign Exchange in 2025,

According to Document No.38 of the State Administration of Foreign Exchange in 2025Method 1: Overseas funds are directly remitted into the foreign exchange account of the agency company

• Atri-partypaymentandforeignexchangecollectionagreementneedstobesigned
  • TheagencycompanymustcompleteRMBsettlementwithin15workingdaysaftercollectingforeignexchange
  • Method2:Thecustomercollectsforeignexchangethroughitsownoffshoreaccount
• Complete agency export certification documents need to be provided
  • Theforeignexchangedeclarationneedstomarkthetransactionnatureofagencyexport,
  • Foreignexchangedeclarationsmustindicatethetransactionnatureas"agencyexport."

How can an agency collecting foreign exchange avoid tax risks?

The three key aspects that will be the focus of tax inspections in 2025 are:

• Paymentvouchersforservicefees(itisrecommendedtousebanktransferandnoteagencyservicefees)Theretentionperiodofforeignexchangeverificationdocuments(nowadjustedto5yearsafterthecompletionofthetransaction)
• PaymentVoucherforServiceFee(Banktransferisrecommendedwiththeremark"AgencyServiceFee")
• Generaltrade:TheforeignexchangemustbecollectedatthelatestbeforethedeadlineforVATtaxdeclarationinApriloftheyearfollowingtheexport

Will a too - long foreign exchange collection period affect tax rebates?

: The 9810 supervision code can be applied,allowing the foreign exchange to be collected within 180 days after the goods are put into the warehouseRelevant Rules:

• GeneralTrade:TheforeignexchangemustbecollectedbeforethedeadlineforVATtaxdeclarationinAprilofthefollowingyearafterexportatthelatest.
• :The"9810"regulatorycodeisapplicable,allowingforeignexchangereceiptswithin180daysaftergoodsarewarehoused.
• Specialcases:Fordeferredforeignexchangecollectioncausedbywar/sanctions,aforcemajeurecertificateneedstobesubmitted.

What should be done if the agency company misappropriates the payment for goods?

Three - layer risk prevention and control mechanism recommended:

• Fundsupervision:Requiretheagencycompanytoopenajointly-managedaccountinadesignatedbank.
• Documentcontrol:Sendtheoriginalbillofladingdirectlytotheactualconsignor.
• Insurancecoverage:InsuretheagentriskclauseintheExportCreditInsuranceCorporation(ECIC).

What new changes will there be in foreign exchange controls in 2025?

Three policies that are mainly adjusted this year:

• Cross-borderRMBsettlement:Thescopeofpilotenterprisesisexpandedtosmallandmedium-sizedenterpriseswithanannualexportvolumeoflessthan$5million.
• Foreignexchangemonitoring:Forforeignexchangecollectionofover$500,000pertransaction,thesourceoffundsneedstobereportedinadvance.
• Digitalcurrency:Cross-bordertradesettlementthroughdigitalRMBisallowed(inpilotareas).

How to choose a reliable agency company for collecting foreign exchange?

Five key dimensions of qualification review:

• Businessyears:Itisrecommendedtochooseenterprisesthathavebeenestablishedformorethan5years.
• Industrycertification:ItisrequiredtohaveAEOcustomscertificationandClassAenterprisequalificationoftheStateAdministrationofForeignExchange.
• Financialstrength:TheregisteredcapitalshouldnotbelessthanRMB5million.
• Cooperationcases:Recommendationlettersfromcustomersinthesameindustryarerequired.
• Riskcontrolsystem:Checkwhetheraprofessionaltradecomplianceteamisequipped.

How is it reasonable to calculate the handling fee for agency collection of foreign exchange?

2025 Industry Fee Standard Reference:

• Basicservicefee:0.5%-1.2%(calculatedbasedontheamountofforeignexchangecollection).
• Additionalfees:
  • Long-term:Anadditional0.3%riskpremiumischarged.
  • Multi-currencysettlement:AnadditionalRMB200pertransactionischargedforeachcurrency.
• Warning Against Illegal Charges: Beware of Freight Forwarders Requesting "Tax-Inclusive" or "Export Under Others’ License" Services

How should the situation of inconsistent amounts be handled after collecting foreign exchange?

Response strategies in different situations:

• Differencesinbankcharges:RequiretheagencycompanytoprovideSWIFTmessages.
• Exchangerateconversionerrors:RefertothemiddlepriceannouncedbytheChinaForeignExchangeTradeSystem.
• Maliciousdeduction:ImmediatelyreporttothelocalStateAdministrationofForeignExchange(Reportinghotline:12363).