What qualifications are required for export agency services? Which products cannot be exported through an agent? What should be considered when selecting an export agency service provider?

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This article addresses key issues such as the qualification requirements for export agency services, product restrictions, and service provider selection. It also covers the latest foreign exchange management and export tax rebate policies in 2025, helping foreign trade enterprises avoid compliance risks.

What qualifications are required for export agency services?Which products cannot be exported through an agent?What should be considered when selecting an export agency service provider?

1.What basic conditions must a company meet to entrust an agent for export?

According to the latest "Measures for the Regulation of Export Agency Business" issued in 2025,the client must meet the following basic requirements:

  • LegalBusinessLicense
    • BusinesslicenseincludesRelevantbusinessscope
    • Taxregistrationandforeignexchangeincomeandexpendituredirectoryregistrationhavebeencompleted.
  • Product Compliance Certificate
    • Non-controlledcommoditiesrequireaqualityinspectionreport.
    • Involvesandotherspecialcategoriesrequirecompletequalificationdocuments
  • Financial Guarantee Capability
    • Forsingle-ticketagencycontractsexceedingUSD500,000,abankguaranteemustbeprovided.
    • Forthreeconsecutiveyearswithexportvolumereaching$1million,youcanapplyforacreditline.

II.Which products are prohibited from being exported through agents?

In 2025,the General Administration of Customs updated the "Catalogue of Prohibited Exports",which clearly stipulates that:

  • AbsolutelyProhibitedCategories
    • Endangeredanimalsandplantsandtheirproducts(CITESAppendixIspecies)
    • Undisclosedmilitarytechnologiesanddual-useitems
  • Conditional restriction category
    • TheexportquotaforrareearthproductsrequiresapprovalfromtheMinistryofCommerce.
    • LithiumbatterytransportationrequiresUN38.3certification+dangerousgoodspackagingcertificate.

III.What qualifications must an export service agent possess?

A compliant export agent service provider should possess the following qualifications simultaneously:

  • LegalBusinessLicense
    • CustomsAEOAdvancedCertificationEnterpriseQualification(NewRegulationsfor2025)
    • StateAdministrationofForeignExchange"ListofEnterprisesforTrade-RelatedForeignExchangeReceiptsandPayments"
  • Professional service capability
    • Atleast3yearsHands-onexperience
    • Possessesacustomsclearanceteamfamiliarwiththetargetmarket.
  • Risk control system
    • Theerrorrateindocumentreviewisbelow0.5%.
    • Possessthecapabilitytoprovidelegalsupportforcross-borderdisputes.

IV.What key clauses must be stipulated in an export agency contract?

According to the "Judicial Interpretation on Agency Contract Disputes,it is recommended to focus on:

  • Clausesondivisionofrightsandresponsibilities
    • Clarifythefillingrulesforthe"DomesticConsignor"fieldinthecustomsdeclarationform.
    • Agreedtimelimitandresponsibilitiesforthetransferoftaxrefunddocuments
  • risk-sharing mechanisms
    • Allocationratioofdemurragechargesincurredfromcargoinspection
    • Priceadjustmentmechanismwhenforeignexchangefluctuationsexceed5%
  • Dispute Resolution Clause
    • ItisrecommendedtostipulatethejurisdictionoftheChinaInternationalEconomicandTradeArbitrationCommission.
    • Clearlyapplythe"Incoterms2025".

V.What special circumstances require a dedicated agency agreement?

In the following business scenarios,it is imperative to sign a supplementary agreement:

  • Specialtrademethods
    • B2BExport(Model9710)
    • MarketProcurementTrade(1039Model)
  • Sensitive country transactions
    • ExporttoOFACSanctionedCountries
    • InvolvingitemscontrolledundertheExportControlLaw.
  • Special settlement method
    • LCtermexceeding180days
    • Third-partypaymentforgoodsscenario
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