What is the basic process for export agency of purchased products?

The complete export agency process consists of 6 key steps:

• Signanagencyagreement:Clarifytherightsandobligationsofbothparties,especiallyregardingpaymentsettlement,documenthandover,anddisputeresolutionclauses.
• ProductRegistrationandFiling:RequiresprovidingbasicinformationsuchastheproductsHScode,technicalparameters,andotherfundamentaldocuments.
• CustomsClearanceProcedures:Includespreparationofcustomsdeclarationdocuments,inspectiondeclarations,andlicenseapplications(forspecialcommodities).
• LogisticsArrangements:Involves/Professionaloperationsincludingbookingshippingspace,dangerousgoodsdeclaration,andtransportationinsuranceunderwriting
• ForeignExchangeReceipts:Aftercollectingforeignexchangeonbehalf,theagencycompanyconductsRMBsettlementattheagreedexchangerate
• Declaration:Completesubmissionoffullsetoftaxrefunddocumentswithin90daysaftergoodsexport

II.How to Choose a Reliable Export Agency Company?

It is recommended to evaluate the agency companys professional capabilities from four dimensions:

• QualificationReview:
  • CustomsAEOCertifiedEnterprise(prioritygiventoAdvancedCertification)
  • StateAdministrationofForeignExchangeClassAEnterpriseQualification
  • InternationalFreightForwardingQualification(NVOCCCertificate)
• Business Coverage Capability: Focus on evaluating customs clearance networks and tax processing experience in target markets
• Risk Control System: Must include multi-dimensional prevention mechanisms for contract risks,exchange rate risks,and transportation risks
• Information Technology Level: Requires provision of real-time order tracking system and electronic document management system

III.What Qualification Documents Are Required for Agency Export?

According to the latest regulatory requirements in 2025,companies need to prepare the following:

• DomesticEntityQualifications:
  • BusinessOperationRights(ForeignTradeOperatorFilingRegistrationForm)
  • QualificationasaGeneralVATTaxpayer
• Agency Company Qualifications:
  • CustomsDeclarationUnitRegistrationCertificate
  • CertificateofRegistrationintheListofForeignExchangeReceiptsandPayments
• Overseas Client Qualifications:
  • PurchasersBusinessRegistrationCertificate(requiresembassyauthentication)
  • End-UserDeclaration(wheninvolvingcontrolledcommodities)

What items are included in export agency fees?

Typical fee structure consists of 3 parts:

• Chargedat0.8%-1.2%ofthecargovalueUsuallychargedat0.8%-1.5%ofexportvalue
• Governmentstatutoryfees:
  • Customsdeclarationandinspectionfees(RMB500-2000pershipment)
  • Portmiscellaneousfees(accordingtoporttariffstandards)
• Value - added service fee:
  • Foreignexchangehedgingservice(approximately0.3%feerate)
  • Exportcreditinsuranceagency(10%-15%ofpremium)

What potential risks need prevention in export agency?

Special attention required for 3 types of risk control:

• Tradecompliancerisks:
  • AdministrativepenaltiescausedbyHScodemisclassification
  • Anti-dumpinginvestigationstriggeredbyimproperapplicationofrulesoforigin
• Foreign exchange management risks:
  • Overdue(exceeding210daysafterexportdate)
  • Exchangelossescausedbycurrencyfluctuations
• Logistics transportation risks:
  • Demurragechargesduetounclaimedcargoatdestinationport
  • Transportaccidentscausedbyundeclareddangerousgoods

What settlement options are available for export agency?

Comparative analysis of mainstream payment methods:

• TTWireTransfer:
  • Advantages:Simpleprocedures,fastfundarrival
  • Disadvantages:Lackofpaymentguarantee,suitableforestablishedclients
• LC:
  • Advantages:Bankcreditguarantee,fundsecurity
  • Disadvantages:Complexprocess,higherfees(approximately1.5%feerate)
• DP (Documents against Payment):
  • Compromisesolution:Bankcontrolsdocumentsonbehalf
  • Applicablescenarios:Trialtransactionsforfirst-timecooperation

How to handle export tax refund for agency exports?

Tax refund requires meeting 3 core conditions:

• ObtainlegallyvalidVATspecialinvoices
• Completeforeignexchangereceiptverificationprocedures
• Exportgoodsfallwithinthetaxrefundcatalogscope

According to 2023 General Administration of Customs data,standardized export agency companies now average a tax refund cycle of 45 working days,though actual timing still depends on documentation completeness.

How to handle customs clearance issues?

Common customs clearance exception handling solutions:

• Goods-documentdiscrepancies:
  • Promptlyapplyforcustomsdeclarationamendment/cancellation
  • Prepareexplanatorystatementsandsupportingmaterials
• Inspection abnormalities:
  • Cooperatewithcustomssamplingforinspection
  • Contactmanufacturerstoprovidetechnicaldocumentation
• Classification disputes:
  • Applyforcustomsclassificationpre-ruling
  • Commissionprofessionalagenciestoissueappraisalreports

How to ensure after-sales service for agency exports?

Recommended 4 after-sales clauses to specify in agency agreements:

• Qualitydisputeresolutionprocessandtimelines
• Returnedgoodsclearanceandtaxliabilityallocation
• Legalassistanceprovisionsforclaimcases
• Documentretentionperiod(recommendedminimum5years)

Experience shows selecting agencies with overseas service networks can reduce average after-sales resolution time by 60%.

What are common misconceptions about agency exports?

3 critical cognitive misconceptions requiring special attention:

• Misconception1:Agencycompaniescanhandleallmattersentirely
  • Fact:Coreinformationlikeproducttechnicalparametersstillrequiresenterpriseprovision
• Misconception 2: Lower agency fees mean better value
  • Fact:Exceptionhandlingcostsmayfarexceedbasicservicefees
• Misconception 3:No need to participate in specific operational processes
  • Fact:Keynodes(suchascustomsdeclarationconfirmation)requireenterprisesignatures