What is an export agency certificate?Why is it needed?

The Agent Export Declaration (AEO) is an important document for entrusted parties to conduct export business in cross-border trade.The latest "Measures for the Administration of International Trade Agents" issued in 2025 clearly stipulates that:

• Provestheactualownershipoftheexportedgoods
• Confirmsthelegalrelationshipbetweentheagentandtheprincipal
• Processisanecessarydocumentfor

Based on our practical experience serving 200+ enterprises,a complete certificate document must includethe legal seals of both parties,the correspondence of customs codes,and the method of payment settlement—three core elements.

How to correctly fill in the header information?

The primary reason for customs rejection is incorrect header information.The new version of the form in 2025 requires the following:

• Principal’sinformation:
  • Theregisteredaddressmustbeexactlythesameasonthebusinesslicense
  • Thetaxpayeridentificationnumbermustincludethenew18-digittaxnumber
• Agent’s information:
  • Mustshowthecustomsregistrationcode(10digits+uppercaseletter)
  • Mustbestampedwithanelectronicsealwithananti-counterfeitingcode

Typical case: A company,by abbreviating the "province-city-district" address to the city-level address,caused a customs clearance delay of 12 working days.

What are the taboos in filling out the product description column?

According to the upgraded requirements of Announcement No.58 of 2023 by the General Administration of Customs,the product description must comply with:

• Prohibitionofusingindustryjargon(e.g."mobilephoneaccessories"mustbespecifiedas"lithiumbatteryprotectionboard")
• Thepercentageofmaterialcompositionmustbeindicated(thealloygrademustbespecifiedformetalproducts)
• AffectedProductsmusthavedesignationCertificatesNumber后四位

Recommendations for referenceThe Commodity Classification Catalogue of the Harmonized System 2025for a standardized description to avoid affecting the tax rebate rate calculation due to classification errors.

How to establish an effective association with the customs declaration form?

Since the upgrade of the electronic customs declaration system in 2024,the agency export certificate must be approved through the following steps:

• Two-waybindingofthecustomsdeclarationnumberandthepre-entrynumber
• Theproductitemnumbermustcorrespondtothecustomsdeclarationformonebyone
• ThecurrencyunitmustusetheISO4217standardcode(e.g.USD,not$)

Important notice: New additions in 2025Intelligent verification systemwill be added,and the system will automatically compare the unit price on the customs declaration with the service fee rate agreed in the agency contract.

How to avoid common errors?

Based on our analysis of 327 problematic documents:

• Timestampconflict(thecommissiondateislaterthanthedeclarationdate)
• Inconsistentunitsofmeasurement(thecontractuses"piece"whilethedeclarationuses"set")
• Omissionoftheoriginmark(RCEPmembercountriesneedtomarktheagreementtariffcode)

It is recommended to use professionaltrade compliance softwarefor a pre-review of the form,as the system can automatically identify over 98% of format errors.

What are the new requirements for electronic signatures?

After the full implementation of electronic certificates in 2025,the following points should be noted:

• OnlyCAcertificatescertifiedbytheMinistryofCommercecanbeused
• ThesignaturetimestampmustcomefromtheNationalTimeServiceCenter
• Thedocumenthashvaluemustbeuploadedtotheblockchainevidencestorageplatformsimultaneously

Special reminder: Paper certificates can still be used as supplementary documents,but they must beelectronically archived within 30 calendar days.