Whats the Difference Between Agency Export and Self-Operated Export?

The core difference of export agency lies inSubject Qualification and Risk Undertaking:

• Operatingentity:Theagencycompanydeclaresunderitsowncustomscode,andtheproductionenterpriseisnotrequiredto.Power
• FundFlow:Foreignexchangeiscollectedbytheagencycompany,andafterdeductingtheservicefee,itistransferredtotheprincipal.
• TaxRefundResponsibility:Authorizedagencieswithtaxrefundqualificationsmayhandletheprocessonbehalfofclients.
• RiskAllocation:Theagencycompanyassumesresponsibilityforcustomsdeclarationcompliance,whiletheclientisaccountableforthequalityofthegoods.

How to choose a reliable export agency company?

It is recommended to evaluate from three dimensions:

• QualificationVerification:
  • AEO-certifiedenterprisesbythecustoms(newlyaddedin2025)SpecialCertification)
  • ForeignExchangeAdministrationDirectoryRegistration
  • Exporttaxrefund(exemption)filing
• Practical cases:
  • Servicecasesinthesameindustry(especiallyexportexperienceinRCEPmembercountries)
  • Specialcommodityhandlingcapability(e.g.cross-bordertransportationofhazardousmaterials/food)
• Service Network:
  • CoverageofCustomsClearanceOutletsatMajorPorts
  • Capacityofpartnershipping/airlinecompaniestosecurecargospace

What are the specific steps involved in the agency export operation process?

The standard process in 2025 includes seven key steps:

• Signingtripartiteagreements(principal,agent,overseasbuyer)
• HandlingtheFilingofExportSupervisionWarehouses(ApplicabletoTemporaryStorageofGoods)
• Prepareaproformainvoiceandpackinglist(mustdisplaytheletterheadoftheagencycompany).
• Digitaldeclarationofcustomsdocuments(fullimplementationofelectronicpre-shipmentinspectionsin2025)
• LogisticsVisualizationTracking(IntegratingIOTDeviceDatawithCustomsSingleWindow)
• ForeignExchangeIntelligentWrite-off(CompletedviaDirectBankAPIConnection)
• Automatictaxrefundsettlement(averageprocessingtimereducedto7workingdays)

What are the common risks associated with export agency?

Special attention should be paid to the following three types of risks:

• DocumentRisk:
  • TheHScodeclassificationerrorledtotheinspectionandseizureofgoods(thenewAI-assistedclassificationsystemwasintroducedin2025).
  • Itdoesnotcomplywiththeapplicationofthebrightandpreferentialtaxrate.
• Three policy adjustments worthy of attention this year: :
  • Long-termExchangeratefluctuationsundertheitem
  • Third-partypaymenttriggeredanti-moneylaunderingreview
• Compliance risk:
  • Failuretodeclareexport-controlleditems(withspecialattentiontodual-useitems)
  • Cross-bordere-commerceretailexporttaxcompliance

What items are included in export agency fees?

Agency service fees in 2025 typically include:

• Basicservicefee(chargedat0.8%-1.5%ofcargovalue)
• DigitalCustomsDeclarationSurcharge(includingblockchainnotarizationservice)
• Foreignexchangehedgingservices(optionalforwardexchangelockingfunction)
• IntelligentTaxRefundAccelerationService(ShorteningtheTaxRefundCycle)
• CustomsComplianceReview(AutomaticVerificationofTradeCountryRestrictions)

How to handle export tax rebates through an agency company?

The tax refund process has been fully digitized:

• DeclarationbytheAgencySingle(tobeuploadedtotheStateTaxationAdministrationsystemwithin72hours)
• AutomaticallymatchVATinputinvoices(requirespriorcompletionofinvoiceselection).
• Generateelectronictaxrefundapplicationform(electronicsignatureconfirmationrequired)
• Thetreasurydirectlyrefundstothedesignatedaccountoftheentrustingparty(requirescompletionofbank-taxassociationfiling).

Please pay special attention to the new regulations in 2025: cross-border e-commerce B2B exports can enjoy a simplified tax refund rate of 3%

What documents are required for export agency?

Basic Document List (95% digitization requirement in 2025):

• DigitalTradeContract(mustincludeIncoterms?2025terms)
• BlockchainElectronicInvoice(IntegratedwithGoldenTaxPhaseIVSystem)
• ProductTraceabilityQRCode(IncludingESGInformationSuchasMaterialsandProductionProcesses)
• IntelligentPackingList(AutomaticallyGenerates3DCargoLoadingSolutions)
• ElectronicCertificateofOrigin(supports15preferentialtarifftemplatesincludingRCEP)

What new changes will there be in the export agency policy in the 2025s?

Focus on three major policy trends:

• TheGeneralAdministrationofCustomsadvancesthe"IntelligentCustomsDeclaration2.0"system.
  • Thecargodeclarationfieldshavebeenstreamlinedby30%.
  • Electricalandmechanicalproductsrequiretheuploadofdigitallabels.
• The State Administration of Foreign Exchange pilot program for "exportCommitment System"
  • ClassAenterprisesmaydeferthesubmissionofforeignexchangecollectiondocumentsby90days.
• The State Taxation Administration expands the scope of application for "exemption,credit,and refund".
  • Cross-bordere-commerceexportsviaoverseaswarehousesareeligibleforimmediatetaxrefunduponcollection.