How to receive payment for entrusted agency export? These 10 questions must be understood by foreign trade enterprises.

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This article provides a detailed explanation of key issues such as the entrusted agency export collection process, selection of collection accounts, fund settlement cycles, new foreign exchange verification policies, and agency fee calculations, helping foreign trade enterprises mitigate collection risks.

How to receive payment for entrusted agency export?These 10 questions must be understood by foreign trade enterprises.

1.Who is ultimately responsible for entrusted agency export?

According to the current foreign exchange management regulations of 2025,Under the agency export model,the entity receiving foreign exchange must possessAuthorized agency companyIn actual operation:

  • Theforeignclientdirectlyremitstheforeignexchangetothedesignatedaccountoftheagencycompany.
  • Aftertheagencycompletestheforeignexchangedeclaration,itwillsettletheRMBwiththeclientaccordingtotheagreedcycle.
  • Underspecialcircumstances,anagencyforeignexchangecollectiontripartiteagreementmaybeappliedfor(priorfilingwiththeforeignexchangebureauisrequired).

2.What type of account should be chosen for an agent foreign exchange collection account?

Comparison of the Main Types and Characteristics of Foreign Exchange Receiving Accounts in 2025:

  • OffshoreAccount(OSA)
    • Advantages:Freeforeignexchangeretention,notsubjecttodomesticcontrols.
    • Restrictions:Startingfrom2024,theaccountopeningthresholdwillberaisedtoanannualexportvolumeof5millionUSdollars.
  • Onshore NRA account
    • Advantages:Supportsmulti-currencysettlement,Betterexchangerate
    • Restrictions:Completetradebackgrounddocumentationmustbeprovided.

3.How long does the fund settlement cycle usually take?

Standard Settlement Process for Professional Agency Companies:

  • T+0:Foreignexchangefundsareconfirmedonthesamedayofarrival.
  • T+1:Completebankstatementmatching
  • T+3:Completecross-borderRMBsettlement(postponedincaseofholidays)

The actual arrival time is subject toBank processing speedandCompleteness of declaration materialsImpact: It is recommended to clearly stipulate the liability for breach of contract clauses in the agency agreement.

IV.How to reasonably calculate the agency service fee?

2025 Industry Fee Standard Reference:

  • Basicagencyfee:0.6%-1.2%(basedonthedeclaredcustomsvalue)
  • Additionalservicefees:
    • DocumentPreparation:200-500RMBpershipment
    • SpecialDocumentAuthentication:Chargedatactualcost.
  • Beware of low-price traps: A quotation below 0.5% may pose compliance risks.

5.Is foreign exchange verification still required now?

Since the Foreign Exchange Administration abolished the cancellation note system in 2024:

  • EnterprisesonlyneedtoDigitalForeignExchangeManagementPlatformCompletethemonitoringofforeignexchangeingoodstrade.
  • Theagencymustcompletethefollowingwithin15workingdaysafterreceivingthepayment:
    • BalanceofPayments(BOP)Reporting
    • ForeignExchangeBusinessReportingforGoodsTrade

VI.Which party should handle it?

According to the provisions of Announcement No.1 of the State Taxation Administration in 2025:

  • TheagencyonlyprovidesTaxRefundDocumentationService
  • Theactualtaxrefundbenefitsandrisksshallbebornebytheprincipal.
  • SpecialNote:The"PlaceofOriginwithinChina"onthecustomsdeclarationformmustmatchthevalue-addedtaxinvoice.

7.How to hedge against exchange rate fluctuation risks?

Recommended risk avoidance measures:

  • AgreedwiththeagencyForeignExchangeLock-inService(Requiresa0.1%-0.3%deposit)
  • Adoptcross-borderRMBsettlement(withthepilotenterprisesexpandedtoallClassAenterprisesin2025)
  • Batchforeignexchangesettlementstrategy:50%immediatesettlement+50%optionaldatesettlement.

8.What circumstances may lead to the freezing of foreign exchange receipts?

Common risk cases in 2025:

  • Thediscrepancybetweenthepayment/receiptamountandthecustomsdeclarationexceeds±5%.
  • ThecounterpartycountryisontheOFACsanctionslist.
  • TheforeignexchangeclassificationleveloftheagencycompanyisClassC.
  • Solution:Requesttheagencytoprovidereal-timeforeignexchangeclassificationinquiryservices.

9.How to verify a proxy company’s foreign exchange receipt qualification?

Four Key Elements of Compliance Verification:

  • Checkthe"Responseto"ValidityPeriodofthe"EasyOperatorRegistrationForm"
  • QuerytheStateAdministrationofForeignExchangeListofEnterprisesforGoodsTradeForeignExchangeReceiptsandPayments
  • Confirmtheclassificationmanagementlevelforexporttaxrebates(mustbeClassBorabove).
  • Verifythattherearenorecordsofforeignexchangeadministrativepenaltiesinthepasttwoyears.

10.What are the special considerations for collecting payments in emerging markets?

Targeting emerging markets such as Africa and Latin America:

  • RequesttheagencytoprovideLocalcurrencyexchangechannels
  • Confirmtheforeignexchangecontrolpoliciesofthedestinationcountry(e.g.FormMcertificationisrequiredforNigeria).
  • Itisrecommendedtopurchaseshort-termexportcreditinsurancefromSinosure.
  • Theadvancepaymentratioshallnotbelessthan30%.
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