What is an agency export certificate?

The Agency Export Certificate refers toA trade relationship certification document issued by the merchant as the actual exporter.It mainly includes core elements such as the information of the two companies,the types of goods,and the transaction amount.According to the latest "Announcement No.67 of the General Administration of Customs" in 2025,this document must meet the following conditions at the same time:

• issuedbyTheauthorizedagentissues
• Affixedwiththeofficialsealsofbothenterprisesandthelegalperson’ssignatureseals.
• Clearlyindicatethenatureofthebusinessas"agencyexport".

What are the core purposes of an export agency certificate?

Based on 20 years of practical experience,this certification is primarily applied in the following scenarios:

• Declaration
  • Whenamanufacturingenterpriseentrustsanagentforexport
  • Whentheactualexporterdoesnothavetherighttoengageinself-operatedexport,
• Foreign Exchange Administration verification and cancellation
  • Resolvetheissueofinconsistententitiesinforeignexchangereceiptsandpayments
  • Avoidingrisksincross-bordercapitalflowregulation
• Cross-border Tax Compliance Certificate

How to apply for an export agency certificate?

The standard application process consists of four key steps:

• Step1:Signaformalagencyagreement
  • Thefollowing26mandatoryelementsmustbeincluded:theHScodeofthegoods,thetransactionmethod,etc.
• Step 2: Prepare the customs declaration pre-entry form
• Step 3: The agent issues the certification document.
• Step 4: Legal Review and Sealing by Both Parties

Common Mistakes When Using Export Agency Certificates

The inspection cases in 2025 show that the main risk points include:

• Informationinconsistency
  • Thedeclaredamountonthecustomsdeclarationformdiffersbymorethan5%fromthesupportingdocuments.
• Expiration of timeliness.
  • Exceedingthe90-daysupplementarysubmissiondeadlinestipulatedbycustoms.
• Irregular seal
  • Theelectronicsealhasnotbeenverifiedbythenationalcertificationplatform.

How long is the validity period of the export agency certificate?

According to current regulations:

• Issuebeforecustomsdeclaration:Long-termvalid(recommendedtousewithinsixmonths)
• Declarationaftercustomsclearance.:Mustbesubmittedtocustomswithin90daysfromthedateofexport.
• :Agentfor:MustbeusedbeforethedeclarationperiodinApriloftheyearfollowingexport.

What should I do if the export agency certificate becomes invalid?

The following remedial measures are recommended:

• Scenario1:Withinthegraceperiodforsubmission.
  • Reissuethecertificatewithanattachedexplanationofthecircumstances.
• Scenario 2: Deadline Exceeded
  • Applytothecompetentcustomsforspecialcasehandling.
  • Pleaseprovidesupportingdocumentssuchasbankpaymentvouchers.

Under what circumstances is an export agency certificate required?

According to the "Measures for the Administration of Cross-Border Trade Services" issued in 2025,the following circumstances require the provision of relevant materials:

• ExportingentityandIncaseofinconsistencybetweenthesubjects
• Applyingforexporttaxrefundwithoutself-operatedexportrights
• Whenitcomestothecancellationofprocessingtrademanuals,
• Cross-bordersupplychainfinancefinancingscenarios