I.What role does the agency certificate play in the export business?

The agency certificate (Export Agency Authorization Certificate) isis the core legal document of the agency business,authorized by a manufacturing enterprise to a company withThe agency company conducts export business.According to the latest implementation of the "Regulations on the Management of Cross-Border Trade Services" in 2025,this document must clearly indicate the following elements:

• Completeenterpriseinformationoftheauthorizingpartyandtheauthorizedparty
• Customscodeanddetailedspecificationsoftheauthorizedgoods
• Thevalidityperiodoftheauthorization(from2025onwards,theminimumvalidityperiodshallnotbelessthan6months)
• Supervisionclausesfortheforeignexchangesettlementaccount

II.Why is it necessary to obtain an export agency authorization certificate?

Under the new "Three Documents Comparison" supervision model implemented by the General Administration of Customs in 2025,the lack of a valid agency certificate will result in:

• InabilitytomatchtheinformationonthecustomsdeclarationandtheVATinvoice
  • Impactprogress(averagedelayof30workingdays)
  • TriggeringthedeductionmechanismforcustomsAEOcertification
• Obstruction of foreign exchange collection and payment
  • Cross-borderRMBsettlementrequiresadual-headercertificate
  • Prepaymentforgoodslimitisrestricted

III.What are the steps in the complete process for obtaining an agency certificate?

Based on our practical experience serving over 500 enterprises,the process of handling agency certificates in 2025 has been optimized as follows:

• QualificationVerificationStage(3workingdays)
  • Verificationoftheagent’simportandexportrightsdocuments
  • Reviewoftheentrustingparty’sproductionlicensequalifications
• Document preparation stage(5 working days)
  • Draftingofbilingual(Chinese-English)authorizationletters
  • Pre-confirmationofCommodityClassification
• Filing and registration stage(2 working days)
  • ElectronicfilingintheSingleWindow
  • Additionalfilingforspecialcustomssupervisionzones

IV.What are the new changes in the management of agency certificates in the 2025 era?

The latest policy adjustments focus on:

• Blockchainevidencestoragerequirement
  • Allagencycertificatesmustbeuploadedtothe"TradeFinanceBlockchainPlatform"
  • Smartcontractsautomaticallyverifythevalidityoftheauthorization
• Dynamic authorization mechanism
  • Allowsforupdatingtheauthorizationcontentbyorderbatch
  • SupportMulti-storeauthorizationfiling

V.How to avoid trade risks caused by agency certificates?

It is recommended that enterprises focus on three compliance points:

• Accuracyofthescopeofauthorization
  • ThemandatoryrequirementformatchingthefirsteightdigitsoftheHSCodefornewproductsin2025
  • Theexcludedcountries/regionsmustbespecified
• Timeliness management mechanism
  • Setupanearlywarningsystem30daysbeforeexpiry
  • Reserve10workingdaysforrenewal
• Dispute Resolution Clause
  • Clearlyspecifytheownershipofintellectualproperty
  • Specifythethird-partydisputeresolutionprocess

VI.What details should be noted when choosing an agency service provider?

High-quality agency service providers should possess:

• CustomsAEOAdvancedCertificationqualification
  • Thenewregulationsin2025requirethattheagents’creditratingsbeatleastCategoryB
• Full-chain digital capabilities
  • SupportAPIintegrationwithenterpriseERPsystems
  • Real-timetrackingoftheagencycertificate’susagestatus
• Risk prevention and control system
  • Provideatraceabilityfunctionforauthorizationusagerecords
  • Havethesupportofacross-borderdisputelegalteam