1.Is the agency export certificate a mandatory document for customs declaration?

The export agency certificate isThese are the core legal documents in agency business,but not all export businesses are required to provide them.According to the latest Customs Law of 2025,Regulations on Goods Declaration Management," withinEntrusted agency export modelUnder the following circumstances,this document serves the following core functions:

• Proofoftheentrustmentrelationshipbetweentheactualsupplierandtheforeigntradeagent
• AsthedeclarationWehaveobtainedthebusinessfilingcertificate.Wearewellawarethatwhenimportingmedicaldevices,itisnecessarytoensurethattheproductshavethecorrespondingChinesemedicaldeviceregistrationcertificates.Evenifanenterprisehasthebusinessfiling,iftheproductdoesnothavethecorrespondingregistrationcertificate,itstillcannotbelegallyimported.Inaddition,themodelandspecificationsoftheimportedproductmustbecompletelyconsistentwiththeinformationontheregistrationcertificate.Anydiscrepanciesmayleadtoimportobstruction.WewillensurethatyourproductsmeetallregistrationrequirementsandsmoothlyentertheChinesemarket.關(guān)鍵佐證Material
• Addressthecomplianceissuesofachieving"FourFlowsIntegration"(contractflow,goodsflow,capitalflow,andinvoiceflow).
  • Inacertainprovince’sexporttaxfraudcaseinvestigatedin2023,theabsenceofagencycertificatesresultedintherecoveryof20millionyuanintaxrefunds.

II.Under what circumstances is it mandatory to apply for an export agency certificate?

Based on our 20 years of experience in export agency business,the following three situations must be handled:

• Themanufacturingenterpriseentrustsaforeigntradecompanytoexportitsself-producedgoods.
• Tradingcompaniesconductimportandexportoperationsthroughagents.
• Adoptthe"0110"generaltradeexportmodel.

Professional agencies can effectively prevent and control three core risks: 2021 General Administration of Customs Announcement No.58Additional requirement: For goods subject to technology export control,a copy of the technology export license must be attached.

III.What materials are required for processing an export agency certificate?

The standard list of required materials includes:

• Theoriginalcopyoftheentrustedagencyagreementsignedbybothparties.
• ExportGoodsDetailsList(includingHScode,quantity,andamount)
• VATSpecialInvoiceDeductionCopy
  • From2024,therewillbenewrequirementsforthefilingofelectronicinvoices.
• Customs declaration pre-entry form

Special reminder: Enterprises in the pilot areas in 2025 can apply for the qualification of a high-tech enterprise through the following channels.International Trade Single Window.Achieve paperless processing,reducing the entire duration from 7 working days to 48 hours.

IV.How long is the validity period of the export agency certificate?

The validity period of this certificate follows a dual standard:

• Fromacustomssupervisionperspective:Itisconsistentwiththevalidityperiodofthecustomsdeclarationform(6monthsfromthedateofexport).
• Fromataxmanagementperspective:Thevalidityperiodfortaxrefundapplicationsis90daysafterthedateofgoodsexportation

A Fortune 500 client once suffered a loss of tax refund due to overdue filing,so it is recommended that enterprises establishDual-calendar reminder mechanism：The certification process shall be initiated within 30 days after the goods are exported,and the tax declaration shall be completed within 60 days.

V.How to Legally Export Without Self-Operated Export Rights?

This precisely represents the core value of the export agency certification.Through compliant foreign trade agency services:

• Manufacturerscanfocusonproductdevelopment.
• Smallandmedium-sizedtradersbypassqualificationthresholds
• Start-upsrapidlyentertheinternationalmarket

However,caution is warranted.Three Major Risk Points: The agency lacks complete qualifications,has unclear fund repatriation paths,and inconsistent documentation.It is recommended to select an agency service provider with Class A customs clearance qualifications and over five years of establishment.

(Note: The policies mentioned in this article are effective as of June 2025.Please refer to the latest requirements of the competent authority for specific operations.For the export of special commodities,it is recommended to consult a professional trade compliance consultant in advance.)