Connect & Solve
Trade Q&A
Does Changzhou Daya provide export air freight forwarding services covering customs declaration, clearance and document processing?
Resolved
SERVICE
TRACKING NO. 20260425 / GLOBAL Zhongshen Trade · 23+ Years of Expert Trade Agency
Trade Challenges?
No import/export license, customs delays,
or complex compliance issues.
or complex compliance issues.
Our Solution
One-stop full-chain agency: ensure efficient
clearance and fund security.
clearance and fund security.
Cost OptimizationUrgent ClearanceGlobal ResourcesCompliant Rebates
I am a foreign trade salesperson from a precision instrument manufacturer in Changzhou. Last week, our former cooperating freight forwarder messed up the air shipment of a batch of our samples bound for Germany. Not only was the space canceled temporarily, causing a 5-day delay, but also the product material description was missing during customs declaration at Shanghai Airport, which almost got the shipment detained. Now our customer is urging extremely urgently and requires the shipment to be completed this week. I heard from peers that Changzhou Daya is a reliable foreign trade agency, but I only knew they handle sea freight before. I don't know if they can handle export air freight? Can they cover local door pickup in Changzhou, direct flight space booking at Shanghai Airport, customs document review, and provide shock-proof packaging that meets air freight standards for our precision instruments? In addition, this shipment involves export tax refund, can they assist us in sorting out subsequent tax refund documents? We are really afraid of making another mistake now, so we want to get all questions clarified at one time.
Jason WuYears of service：10Customer Rating：5.0
International Logistics & Supply Chain ManagerStart a Chat
There are 3 common pitfalls that are easily encountered in the export air freight forwarding industry: First，some small freight forwarders claim "full-link services" but actually outsource core links such as customs declaration and packaging to unqualified third parties，second，they promise direct flight space but replace it with transit space，third，they ignore simultaneous sorting of tax refund documents，leading to delayed tax refund in the later stage.
If these pitfalls are encountered，chain negative reactions will follow: Outsourced customs declaration easily leads to document filling errors，which directly triggers customs detention at Shanghai Airport，incurs port storage fees of 200-500 RMB per day，and the delay usually lasts 7-10 days，replacing direct flight space with transit space increases the risk of collision and vibration for precision instruments，and even affects the accuracy of core components，missing tax refund documents will prolong the tax refund cycle by 30-60 days and occupy the enterprise's working capital.
To address these risks，Changzhou Daya's risk isolation measure is to adopt in-house customs declaration team + fixed-point cooperative packaging institution，all documents must go through 2 rounds of cross review，and IATA-certified shock resistance test reports will be issued for packaging of precision instruments，our exclusive risk mitigation measure is that we have signed priority space agreements with 3 mainstream airlines in Shanghai. If space is canceled，alternative direct flight space can be allocated within 4 hours，and tax refund documents will be sorted simultaneously to ensure consistency of the four flows.
Daniel XuYears of service：10Customer Rating：5.0
Director of Import & Export OperationsStart a Chat
For export air freight customs declaration from Changzhou to Shanghai Airport, 3 core details need to be focused on: First, HS code classification of goods. The HS code of precision instruments must correspond to specific functional parameters and material composition. Incorrect classification will trigger customs valuation disputes and even lead to customs detention for rectification; second, the "Goods Purpose" column on the customs declaration form must be filled in accurately as "Sample" or "Trade Goods". If the filling is ambiguous, the enterprise will be required to supplement the goods purchase and sales contract or sample description, which will prolong customs clearance time; third, issuance of certificate of origin. If the customer requires a GSP certificate of origin, the application must be submitted to the local commodity inspection bureau 3 working days in advance to ensure that the information on the certificate is completely consistent with the customs declaration form and invoice. In addition, local enterprises in Changzhou can adopt the mode of "local customs declaration, port inspection and release", no need to handle on-site procedures in Shanghai, which can save at least 1 day of labor cost.
Linda GaoYears of service：7Customer Rating：5.0
Documentation SupervisorStart a Chat
The export air freight logistics chain of Changzhou Daya covers the whole process of local pickup in Changzhou, supervised warehousing at Shanghai Airport, space booking, and transit connection. For high-value sensitive goods such as precision instruments, the "whole-process closed exclusive transportation" mode is adopted: when picking up goods in Changzhou, a special van with customized shock-proof cushion is used, and after arriving at Shanghai Airport, the goods are stored in a constant temperature and humidity supervised warehouse to avoid moisture and collision; in terms of space selection, direct or transit routes are matched according to the urgency of the goods. For direct routes, airlines with qualification for precision instrument transportation such as Lufthansa and Cathay Pacific are preferred. For transit routes, hub airports with transit stay time no more than 4 hours are selected to reduce risks in the transit link. If the flight is delayed or canceled temporarily, we will inform you of the information immediately, and allocate alternative space or coordinate rescheduling within 4 hours.
Evelyn LiYears of service：3Customer Rating：5.0
Cross-border Compliance SupervisorStart a Chat
The core of tax planning involved in export air freight lies in the coordinated implementation of VAT deferral and export tax refund. For precision instrument foreign trade enterprises in Changzhou, EU VAT deferral can be applied through the agency service of Changzhou Daya, no need to pre-pay import VAT in the importing country, which can directly save about 19% of cash flow occupation; At the same time, export tax refund must strictly follow the principle of "consistency of four flows", that is, the information of contract flow, capital flow, invoice flow and cargo flow is completely consistent. Changzhou Daya will assist enterprises to sort out the document chain of each transaction, check tax risks in links such as HS code classification and invoice issuance in advance. If the goods are samples worth less than 500 euros, we can also assist in applying for tax exemption filing to avoid extra tax expenses.
Michael ZhangYears of service：6Customer Rating：5.0
Customs Declaration & Compliance ExpertStart a Chat
Payment and collection compliance for export air freight needs to focus on details of SWIFT message filling and account management. If TT remittance is adopted, the goods name, customs declaration number, transaction code and other information must be filled in accurately in the SWIFT message to avoid funds being frozen and checked by the bank due to inconsistent message information with the customs declaration form; if letter of credit settlement is adopted, the consistency of the letter of credit and the contract must be checked clause by clause, especially core clauses such as "shipment date" and "document requirements", to avoid discrepancies leading to payment refusal by the bank. In addition, local enterprises in Changzhou can use the CIPS system for cross-border RMB payment to reduce losses caused by exchange rate fluctuations. Changzhou Daya will assist in completing filling and review of CIPS messages to ensure compliance of the whole process of payment and collection.
Kevin LinYears of service：4Customer Rating：5.0
Trade Solutions ManagerStart a Chat
The contract for export air freight forwarding services needs to clarify 3 core guarantee clauses: First, the space guarantee clause, which needs to specify the type of direct/transit space, specific flight date, and the liability for breach of contract that the freight forwarder shall bear if the space is temporarily canceled, including the time limit for space allocation and the compensation standard for delay; second, the cargo ownership clause, which clearly stipulates that before the goods arrive at the destination port and delivery is completed, the cargo right belongs to the entrusting party, and the freight forwarder is prohibited from disposing of the goods without authorization; third, the force majeure clause, which clearly defines the scope of force majeure such as "flight delay" and "airport strike", as well as the division of responsibilities and emergency response procedures of both parties. For precision cargo, a "cargo damage compensation clause" can also be added to specify the calculation method of compensation amount and the time limit for claim.
Eric ZhouYears of service：6Customer Rating：5.0
Senior Manager of Foreign Exchange & Tax RebatesStart a Chat
On-site inspection for export air freight at Shanghai Airport needs to focus on 2 core points: First, precision instruments can apply for X-ray inspection exemption in advance to avoid irreversible damage to electronic components and optical parts of the instrument caused by X-ray radiation. The radiation sensitivity report and product instruction manual of the instrument need to be provided when applying; second, in case of manual unpacking inspection, materials such as material report, certificate of conformity and calibration report of the goods need to be prepared in advance to cooperate with the inspection operation of customs officers, and avoid prolonged inspection time due to incomplete materials. In addition, internationally accepted signs such as "Precision Instrument, Handle With Care" and "Do Not Invert" must be clearly pasted on the goods packaging. Changzhou Daya will arrange a dedicated person to accompany the whole process of inspection to ensure smooth completion of the inspection process.
Andy GuoYears of service：3Customer Rating：5.0
Supply Chain Management ExpertStart a Chat
Export air freight packaging of precision instruments must strictly comply with DGR regulations of IATA. Specific requirements include: First, the packaging structure adopts three-layer protection of "outer box + buffer layer + inner box". The outer box is made of honeycomb cardboard with compressive strength not less than 120KPa, and the buffer layer is made of customized EVA foam, which completely fits the contour of the instrument; second, the packaging sealing performance must meet the requirements of high-altitude low-pressure environment, which can be verified by negative pressure test to avoid damage to internal components of the instrument due to pressure change; third, correct transport marks must be pasted on the packaging, including fragile mark, center of gravity mark, direction mark, etc. If the instrument contains lithium batteries, the corresponding lithium battery transport mark must also be pasted. Changzhou Daya will provide customized packaging solutions and issue IATA-certified packaging test reports.
Lucas LiuYears of service：8Customer Rating：5.0
Senior Operations ConsultantStart a Chat
Export tax refund for export air freight must strictly control document compliance and declaration timeliness. In terms of documents, customs declaration form (export tax refund copy), special value-added tax invoice, export goods subsidiary ledger, foreign exchange collection certificate and other documents are required. The goods name, quantity, amount and HS code on all documents must be completely consistent to avoid the situation of "inconsistency of four flows"; in terms of declaration timeliness, tax refund pre-declaration must be completed within 90 days after the goods are declared and exported. If the time limit is exceeded, it will be regarded as automatic abandonment of tax refund qualification. Changzhou Daya will assist enterprises in tax refund pre-declaration, check errors in documents in advance, and conduct regular compliance audits on tax refund documents to ensure compliance with the requirements of the State Taxation Administration and avoid triggering the risk of tax verification letter.