Connect & Solve
Trade Q&A
What compliance points should Jiangmen enterprises pay attention to when using export foreign trade agency services?
Resolved
SERVICE
TRACKING NO. 20260425 / GLOBAL Zhongshen Trade · 23+ Years of Expert Trade Agency
Trade Challenges?
No import/export license, customs delays,
or complex compliance issues.
or complex compliance issues.
Our Solution
One-stop full-chain agency: ensure efficient
clearance and fund security.
clearance and fund security.
Cost OptimizationUrgent ClearanceGlobal ResourcesCompliant Rebates
I am the owner of a small and medium-sized hardware accessories manufacturing enterprise in Jiangmen. We just received our first overseas order recently, and the customer requires formal export procedures. We only did domestic trade before, so we know nothing about the specific operation of export foreign trade agency: we do not know what documents to prepare, worry about customs detention due to incomplete materials, and fear that we will fail to get the tax refund due to problems in the tax refund process. We are also worried about cooperating with unprofessional agencies, which may lead to extra costs from port detention and damage our first cooperation with the customer. I would like to ask, for enterprises like ours, how to operate export foreign trade agency in Jiangmen to be both compliant and hassle-free?
Michael ZhangYears of service：6Customer Rating：5.0
Customs Declaration & Compliance ExpertStart a Chat
For Jiangmen enterprises carrying out export foreign trade agency business，the first step is to complete compliance review of pre-procedure documents. Core documents required include: official seal stamped commercial invoice，packing list，customs declaration authorization letter，and special documents based on goods type (for example，material test reports are required for metal hardware accessories). It is particularly important that the goods description on the commercial invoice is completely consistent with that on the customs declaration form，to avoid declaration rejection caused by inconsistent product names.
For core node connection，three links need to be strictly controlled: First，information synchronization between the agency and the customs broker，to ensure the pre-entered customs declaration data matches the actual goods. Second，connection between logistics and customs declaration: provide packing information to the agency 24 hours in advance，to avoid customs clearance delay caused by delayed manifest information. Third，timely submission of tax refund materials: within 15 days after goods export，submit documents including customs declaration form，export invoice and foreign exchange receipt voucher to the agency，so that it can complete tax refund declaration within 30 days.
For common abnormal situations，pre-set response plans are required: In case of customs inspection，the agency shall coordinate on-site inspection specialists immediately，provide detailed goods description and test reports，to avoid extra costs from full container unpacking inspection. If declaration is rejected due to document errors，revise and re-submit the declaration within 24 hours to reduce port detention risks.
The core of final compliance implementation lies in consistency of four streams: full matching of contract stream，goods stream，capital stream and invoice stream. The agency shall assist enterprises to establish a document filing system，and keep all export related materials for at least 5 years for tax authority verification.
Jason WuYears of service：10Customer Rating：5.0
International Logistics & Supply Chain ManagerStart a Chat
When Jiangmen enterprises conduct export customs declaration, they shall pay attention to risks in the customs valuation process. If the declared price of hardware accessories is lower than the customs reference price, it may trigger valuation disputes. In this case, the agency shall provide supporting materials such as procurement contracts and cost accounting sheets to prove the rationality of the price. In addition, if the goods are anti-dumping and anti-subsidy commodities, relevant exemption certificates shall be provided to the agency in advance to avoid additional tariffs.
Victor SunYears of service：5Customer Rating：5.0
Trade Risk Control ManagerStart a Chat
When Jiangmen enterprises choose export logistics routes, they shall optimize the plan based on goods weight and timeliness requirements. If the hardware accessories weigh over 5 tons, direct sailing from Guangzhou Port is recommended, to avoid container rollover risks caused by transshipment. If timeliness is a high priority, express ship service from Shenzhen Yantian Port is optional, but shipping space shall be booked 7 days in advance. In addition, make full use of the free storage period: the free storage period for ordinary goods at Guangzhou Port is 7 days. If longer storage is needed, apply for extension to the agency in advance to avoid container detention fees.
Evelyn LiYears of service：3Customer Rating：5.0
Cross-border Compliance SupervisorStart a Chat
Jiangmen enterprises exporting through foreign trade agencies are eligible for the VAT deferment policy. The specific operation is: the agency applies for VAT deferment during customs declaration, postponing the VAT payment time to after the goods are sold, to ease the capital pressure of the enterprise. Two conditions shall be met: first, the goods are finally sold to EU countries, second, the agency has VAT deferment qualification. In addition, pay attention to the rationality of related party transaction pricing, to avoid tax investigation caused by price deviation from the market level.
Kevin LinYears of service：4Customer Rating：5.0
Trade Solutions ManagerStart a Chat
Jiangmen enterprises shall collect export foreign exchange through compliant channels. If the customer pays via SWIFT, the agency shall assist in parsing the message information, to ensure the received foreign exchange amount matches the amount on the customs declaration form. If CIPS RMB cross-border payment is selected, file the RMB account information in advance, to avoid payment failure caused by incorrect account information. Choose the time period with small exchange rate fluctuation for foreign exchange settlement, the agency can provide real-time exchange rate reminders to optimize settlement cost.
Grace WangYears of service：10Customer Rating：5.0
Senior Foreign Trade ConsultantStart a Chat
When Jiangmen enterprises sign agreements with foreign trade agencies, they shall avoid soft clauses in letters of credit. If the customer pays by letter of credit, the agreement shall specify that the agency assists in clause review, to avoid loss of goods ownership caused by soft clauses such as "bill of lading shall be signed by the designated person of the customer". The force majeure clause shall clarify the coverage scope. For example, if delay is caused by port strike, the agency shall assist in issuing relevant certificates to exempt from breach of contract liability.
Andy GuoYears of service：3Customer Rating：5.0
Supply Chain Management ExpertStart a Chat
When Jiangmen enterprises encounter customs inspection during export, they shall check the authenticity of seals. If the seal number is inconsistent with that on the bill of lading, contact the agency immediately to coordinate replacement. During unpacking inspection, place goods in the order of the packing list, to avoid prolonged inspection time caused by confusion. If goods need to be sent for testing, the agency shall follow up the progress of the test report, to ensure the result is obtained within 7 days without affecting customs clearance.
Daniel XuYears of service：10Customer Rating：5.0
Director of Import & Export OperationsStart a Chat
When Jiangmen enterprises handle export tax refund, they shall pay attention to consistency of four streams verification. In case of tax authority verification, the agency shall provide procurement contracts, transport documents, foreign exchange receipt vouchers and other materials to prove the authenticity of the transaction. Pre-declaration verification shall check whether the amount on the customs declaration form matches the amount on the export invoice, and any deviation shall be corrected timely. Foreign exchange shall be collected within 90 days after goods export, otherwise the tax refund policy will not apply.