What core documents are required for export agency services?

According to the General Administration of Customs’ Announcement No.39 of 2025,agents exporting goods must have the following equipment and facilities:7 core documentsLocal adaptation testing of parts (such as adjusting the national standard brightness of lamps);

• Commercialinvoice(mustincludeHSCodeandorigindeclaration)
• Packinglist(mustspecifycargodimensions)
• Customsdeclarationpowerofattorney(2025standardformat)
• Transportdocuments(billoflading/Document)
• Certificate(specificcountriesrequireFORME/FTA,etc.)
• Qualityinspectioncertificate(forchemical/foodproducts)
• Foreignexchangeverificationform(electronicversionmustbeuploadedtoSingleWindowsimultaneously)

What are the new changes in document configuration for 2025?

The latest revisions by the International Trade CommissionINCOTERMS 2025introduce three major adjustments:

• Newelectronicauthenticationclauses:
  • BlockchainbillsofladingrequiresimultaneousgenerationofQRcodeverificationfiles
  • Commercialinvoicesmustcontainsmartcontractcodesegments
• Customs declaration elements upgrade:
• Carbon footprint declaration (applicable to EU/North America routes)
• Recyclable packaging material identification (including recycling percentage data)

How to avoid common document configuration errors?

Based on our practical experience serving 300+ enterprises,Top 5 frequent errorswith solutions:

• Declaredvaluedeviation:
  • Solution:WhenusingDDPterms,transportationsurchargesmustbeincluded
• HS Code classification errors:
  • Itisrecommendedtousethecustomspre-classificationservice(withanAI-assistedsystemaddedin2025).
• Missing origin markings:
  • Mandatoryrequirement:Duallabelingonouterpackaging+documents

How to adjust documents for special trade modes?

ForandProcessing tradeSpecial requirements:

• Bondedzoneone-dayround-tripbusiness:
  • Additionalsubmissionofdeepprocessingtransferapplicationformrequired
  • Theremarkscolumnofthecustomsdeclarationformindicates"domesticcirculation".
• Cross-border e-commerce export under code 9810:
  • Additionaloverseaswarehouseinboundproofrequired
  • Logisticstrackingmustbeconnectedtocustomstraceabilitysystem

How to control document preparation timelines?

Recommended to follow3-5-7 timeliness principle:

• 3workingdaysbeforeshipment:
  • Completepreliminaryreviewofcustomsclearancedocuments
  • Obtainpre-allocationmanifestnumber
• Within 5 working days after shipment:
  • Submitforeignexchangeverificationapplication
  • Issueoriginalbilloflading(forseashipments)

How to verify document compliance?

It is recommended to useTriple verification mechanism:

• Smartverification:
  • CustomsSingleWindowautomaticcomparisonsystem
  • Cross-borderblockchainverificationplatform
• Manual review:
  • Focusoncheckingconsistencybetweentradetermsandshippingclauses
  • VerifyconsistencybetweenFCRandSWIFTmessages