Assisting clients in communicating with overseas equipment suppliers (such as those in Italy, Germany, etc.) regarding key details like equipment models, technical parameters, after-sales guarantees, prices, and delivery schedules.
Reviewing and draftingforeign tradecontracts to ensure the terms comply with Chinese and exporting country laws,import and exportpractices, avoiding legal and commercial risks.
Import Qualification Review and Filing
Guiding clients to prepare relevant import qualifications, such as import-export rights and related business licenses.
For importing large commercial equipment, pre-reviewing whether products require mandatory certifications (such as3Ccertification) or special equipment filing (for large steam and pressure equipment).
Import Document Preparation and Review
Guiding suppliers and clients to prepare and review the complete set of import documents, including:
Commercial invoice, packing list, purchase contract, bill of lading orAir Transportationform
Product technical manual, certificate of compliance
Factory test report
Provide CE certification, CCC certification, etc. when necessary
Review document compliance to avoid customs clearance delays caused by documentation issues.
International logistics and transportation arrangements
Customize optimal transportation solutions based on equipment volume, weight, fragility, and delivery time requirementsMaritime Transportation, air freight, and other optimal transportation solutions.
Coordinate overseasExport Clearance, insurance arrangements, and transportation company selection to ensure safe delivery of equipment to Chinese ports.
Organize Chinese port customs clearance and domestic door-to-door delivery (may include installation services).
Assist customers in agreeing on reasonable settlement methods with suppliers (TT,L/C, etc.) to reduce foreign exchange risks.
Guide customers through import payment, foreign exchange verification, and other compliance processes to ensure payment compliance and fund safety.
For customers in markets such as Russia or Southeast Asia, assist in planning special foreign exchange settlement channels like VTB.
Customs declaration and clearance support
Professional customs declaration team responsible for Chinese portImport Customs Declaration, inspection declaration, equipment classification, dutiable value declaration, and payment of tariffs and VAT.
Provide specialized compliance guidance and document preparation for special regulatory requirements of coffee equipment (such as electrical safety certification, sanitary quarantine, etc.).
Assist in handling customs inspection, equipment unpacking inspection, and other on-site processes to ensure smooth release of equipment.
Domestic transportation and after-sales extension
After equipment customs clearance, arrange domestic transportation and warehousing services, including building delivery service to assist customers with equipment moving and installation.
Based on customer needs, assist in connecting with brand after-sales service teams to support equipment installation and debugging.
II. Service Highlights
Document Processing and Certification Compliance
Familiar with import equipment regulations and certification policies in the EU, Italy, Germany, etc.Equipment Exportand China (such as CE and CCC certification requirements).
Provide document pre-review and certification compliance consultation, with special focus on regulations applicable to high-pressure steam and imported electrical equipment.
International Logistics Solutions
Plan optimal shipping routes (FCL/LCL/air freight) based on coffee equipment characteristics, balancing equipment safety with cost efficiency.
Offer value-added services such as transport insurance and professional packaging to reduce shipping and handling risks.
Foreign Exchange Settlement and Compliance
Assist clients with compliant payments, improve remittance documentation, and mitigate foreign exchange risks.
For special markets (e.g., Russia), provide VTB settlement solutions to help clients bypass traditional payment obstacles.
Customs Clearance and Risk Mitigation
Professional customs team ensures accurate HS code classification and reasonable declaration to reduce inspection and tax risks.
Monitor newly issued equipment import regulations and promptly adjust clearance solutions for clients.
Certification and Market Access Consultation
Provide basic consultation on mandatory or voluntary certifications like CE and CCC based on client products, assist in preparing relevant materials, and improve access efficiency.
III. Special Tips in the Current International Trade Environment
Strengthened Certification Access Supervision: Some coffee equipment requires mandatory CCC certification. It is recommended to confirm compliance in advance and submit complete documentation to avoid customs detention or return due to certification issues.
Upgraded Logistics Timeliness and Safety Management: International shipping costs fluctuate significantly with unstable timeliness. It is recommended to choose experienced freight forwarders and purchase sufficient insurance to reduce equipment damage risks.
Tightened Foreign Exchange and Settlement Supervision: Import fund processing must strictly follow Chinas foreign exchange management procedures, provide genuine trade background materials, and ensure full payment process compliance.
Increased Demand for Technical and After-Sales Extended Services: Import of high-end coffee equipment requires higher standards for original factory installation, debugging, and after-sales maintenance. It is recommended to connect with relevant service teams in advance.
IV. Frequently Asked Questions
Q: What documents are mainly required for importing coffee equipment?
Commercial invoice, packing list, purchase contract, certificate of origin, bill of lading, technical parameter specifications, CE/3C certification (if required), etc.
Q: Which coffee equipment requires 3C certification?
Primarily household appliance-type equipment, most commercial coffee machines and bean grinders require 3C certification. It is recommended to confirm the list with an agency company in advance.
Q: Are there any special requirements for packaging and transportation?
For high-value, fragile equipment, original factory packaging with secondary reinforcement is recommended, and full insurance coverage during transportation is advised to reduce damage risks.
Q: What are the compliance requirements for the import payment process?
Submission of genuine trade contracts, import payment registration, etc., strictly complying with foreign exchange management policies is required.
For detailed operations on coffee equipment imports, country-specific certification requirements, or customized logistics solutions, please feel free to contact us.ZhongShen International TradeOur professional team. We will provide you with one-stop, compliant and efficient coffee equipment import agency services to support the high-quality development of your international coffee industry chain.