What basic qualifications does an agency company need?

According to the latest "Administrative Measures for the Tax Rebate (Exemption) on Exported Goods" in 2025,to establish a professional agency,the following requirements must be met:

• DualFilingQualification:CustomsDeclarationUnitRegistration+SpecializedExportTaxRebateServiceFiling
• Professionalpersonnelallocation:Atleasttwofull-timestaffmembersholdinganExportTaxRebateManagementSpecialistcertificate.
• Riskprotectionmechanism:Payariskdepositofnolessthan500,000yuanorpurchaseprofessionalliabilityinsurance.
• Informationsystemrequirements:Equippedwithadeclarationsystemdirectlyconnectedtotheelectronicport(requirestestingandcertificationbytheGeneralAdministrationofCustoms).

What is the process for registering an export tax rebate agency company?

The latest establishment process in 2025 includes five key steps:

• 1.Businessregistrationstage
  • Confirm"Proceed"Service"BusinessScope
  • Itisrecommendedthattheregisteredcapitalbenolessthan1millionyuan.
• 2.Qualification filing process
  • Submitthe"RegistrationCertificateofCustomsDeclarationEntity"tothelocalcustoms.
  • CompletethefilingforexporttaxrebateagencyservicesontheElectronicTaxBureau.
• 3.System interface testing (approximately 20 working days required)
• 4.Professional Qualification Verification
• 5.Sign the "Export Tax Rebate Agency Service Commitment Letter"

What is the difference between a professional agency firm and a traditional accounting firm?

There is a significant difference in service capabilities between the two:

• Depthofsystemintegration:ProfessionalagencydirectlyinterfaceswiththeSingleWindow,reducingprocessingtimeby40%.
• Riskpreventionandcontrolsystem：Equippedwithaninputinvoicepre-auditsystem,capableofidentifyingtaxrisksupto60daysinadvance.
• Serviceresponsespeed:Theaveragetaxrefundcycleis14daysforprofessionalagents,whiletraditionalaccountingfirmsrequire28days.
• Policyupdatemechanism:ThenewlyimplementedcustomsAEOcertificationconnectionservicein2025canonlybeprovidedbyprofessionalinstitutions.

How can agency companies avoid risks in tax refund operations?

Compliant operations require the establishment of a three-tier risk control system:

• Pre-review:Utilizebigdataanalysistoassessexporterqualificationsandtransactionauthenticity.
• In-processmonitoring:Conducta48-hourtraceabilitycheckforeachdeclaration.
• Post-eventTraceability:EstablishaBusinessArchiveManagementSystemwitha5-YearTraceabilityPeriod

What indicators should clients consider when selecting an agency company?

It is recommended to evaluate service providers from four dimensions:

• Policyresponsecapability:DoyouhaveexperienceinhandlingtaxrefundswithintheRCEPregion?
• Servicenetworkcoverage:Canithandlemulti-portcross-regionalcustomsclearanceoperations?
• Technicalsupportlevel:Doesthesystemsupportblockchaininvoiceverificationfunctionality?
• Historicalservicedata:Theaverageerrorratefortaxrefundsoverthepastthreeyearsshouldbebelow0.3%.

How are the agency service fees determined?

In 2025,the mainstream charging models will include:

• Basicservicefee:Chargedbasedonthenumberofcustomsdeclarations(USD3-8perdeclaration).
• Taxrefundsharingratio:0.8%-1.2%oftherefundamount(subjecttofluctuationbasedonbusinesscomplexity)
• Value-addedServicePackage:Includespolicyinterpretation,riskalerts,etc.(annualfee-based)

How do policy changes affect agency services?

Take the "Cross-Border Digital Trade Tax Refund Regulations" that came into effect in 2025 as an example:

• Newcategoryfordigitalserviceexporttaxrebates
• Requesttheagencytoconfigurethedigitalsignatureauthenticationsystem.
• Thereturnprocessingcyclehasbeenshortenedto72hours.

How to Verify the Authenticity of an Agency’s Qualifications?

It can be verified through three official channels:

• "CustomsUnitRegistrationInquiry"systemontheofficialwebsiteofChinaCustoms
• StateAdministrationofTaxation"TaxRefundServiceProviderPublicityPlatform"
• "ElectronicPort"PartnerAuthenticationInformationDatabase

Are there any restrictions on cross-regional proxy services?

In 2025,the policy will allow nationwide services,but the following points need to be noted:

• Itisnecessarytoestablishabranchordesignatealiaisonintheservicelocation.
• Specialregulatoryzoneoperationsrequireadditionalfiling.
• Someprovincesrequirelocalizedserverdeployment.

How can businesses collaborate with agency companies?

It is recommended to adopt a phased cooperation model:

• Initialstage:Trialoperationofsingle-ticketbusiness(verificationofservicecapability)
• Mid-term:Signaquarterlyserviceagreement(enjoypreferentialrates)
• Long-term:Establishadirectsystemconnection(toachievereal-timedatainteraction).