I.BasicWhat are the required materials?

According to the latest requirements of the General Administration of Customs in 2025,basic export agency services must prepare the following:

• Tradecontract:Specifytradeterms(FOB/CIF,etc.)andpaymentmethods
• CommercialInvoice:MustincludeHScodeandcompleteproductdescription
• Packinglist:Accuratetothesizeandweightofeachpackagingunit
• Customsdeclarationform:ThenewversionoftheelectroniccustomsdeclarationformrequiresauthenticationviatheElectronicPort.
• transportationdocuments:BillofLading/Onlytherecipient’sinformationneedstobedisplayed.

II.What additional materials are required for the export of special commodities?

For different product types,the following supplements are required:

• Foodcategory:
  • ExportFoodProductionEnterpriseRegistrationCertificate
  • Healthcertificaterequiredbytheimportingcountry(suchasFDAcertificationintheU.S.)
• : MSDS Safety Data Sheet,Dangerous Goods Transportation Appraisal Report:
  • MSDSChemicalSafetyDataSheet
  • HazardousMaterialsTransportIdentificationReport
• :
  • CEcertification(EU)or510(k)certification(US)
  • ProductSterilizationValidationReport

3.What are the key milestones for material preparation?

It is recommended to prepare according to the following process:

• Contractsigningphase(30daysbeforeshipment):
  • Confirmthetradetermsandsettlementmethod.
  • ApplicationPreliminaryreview
• Stocking phase(15 days before shipment):
  • Completecommodityinspectionandquarantine
  • Prepareaproformainvoiceandpackinglist.
• Customs Declaration Stage(3 days before shipment):
  • Submitelectroniccustomsdeclaration
  • Paymentofcustomsdutydeposit(ifapplicable)

IV.How to Avoid Common Mistakes in Material Preparation?

Key Tips for Customs Inspections in 2025:

• Informationconsistency:Theinvoiceamountdoesnotmatchthecontract,Mustbeanexactmatch
• Certificatevalidityperiod:PayattentiontotherenewaltimeforcertificationssuchasFDA/CE.
• HSCodeClassification(KeyPoints)：Theshippingmarkmustincludetheportofdestinationandthecargonumber.
• Backupfiles:Allmaterialsmustretainelectronicrecordsforatleast5years.

5.What qualifications should be considered when selecting an agency company?

Professional export agents should possess:

• AEOcertification：PriorityforCustomsAdvancedCertifiedEnterprises
• IndustryCases:Operationalexperiencewithsimilarproductcategories
• EmergencyResponseCapability:RapidResponseMechanismforHandlingCustomsInspection
• :WhetheritsupportsdirectconnectionanddeclarationwiththeElectronicTaxBureau:SupportsdatainteroperabilitywithcustomerERPsystems

Sixth,what new regulations on the electronicization of materials will be implemented in 2025?

Special attention should be paid to:

• Thecertificateoforiginhasbeenfullyarchivedontheblockchain.
• Theinspectionandquarantinecertificatewilladoptanewversionoftheelectronicseal.
• Theoceanbillofladingmustbeaccompaniedbyanelectronicsignature.
• ThemodificationofthecustomsdeclarationformmustbeappliedforthroughtheSingleWindow.

VII.Quick Answers to Common Questions

Q: Is it necessary to provide the original materials?

A: Starting from 2025,90% of customs procedures will accept scanned documents,but bills of lading,licenses,etc.will still require original copies.

Q: How to remedy missing materials?

A: Late submission is allowed within 15 days after declaration,but a late fee will be incurred (0.5‰ per day).

Q: How to ensure the safety of electronic materials?

A: It is mandatory to use certified electronic signatures,and the use of an encryption system registered with the General Administration of Customs is recommended.

Q: What items are included in the agency service fees?

A: Generally includes document preparation,customs declaration,and tax payment on behalf,but excludes third-party fees such as inspection and quarantine.