What isProof?Which enterprises need to apply?

Export agency certificate (Export Agency Certificate) serves as proof in international trade that a company possesses legalA key document for agency qualification.According to the latest amendment of the "Regulations on the Administration of Foreign Trade Agents" in 2025,The "Easification Law" stipulates that the following three types of enterprises must register:

• Acompanythatprovidescomprehensiveforeigntradeagencyservicesforotherenterprises.
• CarryoutB2Bexportbusinessenterprises
• Agencyinvolvedintheimportandexportofspeciallycontrolledcommodities

2.What materials are required to apply for an export agency certificate?

Based on my 20 years of agency service experience,the 2025 material list mainly includes:

• Basicdocuments
  • Duplicateoftheenterprisesbusinesslicense(mustincludeimport/exportbusinessscope)
  • ForeignTradeOperatorRegistrationandRecordFilingForm
• Qualification certificate
  • Taxpaymentcertificatesforthepastthreeyears(2022-2024fiscalyears)
  • CustomsAEOCertification(ifany)
• Special materials
  • StandardTemplateforAgencyServiceAgreement
  • RiskControlSystemDescriptionDocument

3.How many steps are there in the online application process?

After the full implementation of electronic approval in 2025,the process optimization will be as follows:

• Step1:LogintotheInternationalTradeSingleWindowSystem
• Step2:Selectthe"AgentQualificationApplication"module.
• Step3:UploadthescanneddocumentinPDFformat(witharesolutionofnolessthan300dpi).
• Step4:Paythereviewfeeonline(digitalRMBpaymentsupported)
• Step5:Trackapprovalprogressinrealtime(averageprocessingtimereducedto5workingdays)

IV.What are the common issues during the application process?How to avoid them?

Based on our experience serving Fortune 500 companies,special attention should be paid to:

• Materialissues
  • Thebusinesslicensehasnotbeenupdatedtothelatestversion(itisrequiredtouseelectronicbusinesslicensesuniformlystartingfrom2025).
  • Theagencyagreementlacksarisk-sharingclause.
• Operational issues
  • ThefilescandoesnotcomplywiththeAES256encryptionstandard.
  • Theoption"ElectronicSignatureConfirmation"isnotchecked.

5.How long is the certificate valid?How to renew it upon expiration?

New regulations will be implemented starting from 2025:

• Thevalidityperiodhasbeenextendedfrom3yearsto5years.
• Therenewalapplicationmustbesubmitted90daysinadvance.
• Simplifiedrenewalmaterials,exemptingtheneedtoresubmitbasiclicenses.
• EnhancetherequirementsforESG(Environmental,Social,andGovernance)assessmentreports.

6.How to reissue a lost certificate?How long does it take?

Key Points of the Reissuance Process:

• Immediatelysubmitthe"CertificateLossDeclaration"inthesystem.
• Prepareareapplicationform(tobesignedbythelegalrepresentativeandaffixedwithanelectronicofficialseal).
• Paythecostofreplacingthecard(thestandardfeein2025is200yuan)
• Theexpeditedchannelcancompletethereissuancewithin3workingdays.

7.What items are included in the application fee?

2025 Fee Breakdown:

• AdministrativeApprovalFee:500yuan(nationaluniformstandard)
• DigitalCertificateProductionFee:300yuan
• ElectronicArchivesManagementFee:100yuan/year
• Optionalvalue-addedservices:
  • LegalComplianceReview:Startingfrom2,000RMB
  • CustomizedRiskManagementPlan:Startingfrom5,000RMB