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What Are the High-Demand Key Industries and Segments Covered by Import and Export Agency Services in 2026?
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TRACKING NO. 20260426 / GLOBAL Zhongshen Trade · 23+ Years of Expert Trade Agency
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I am the procurement manager of a medical device company. Our company recently plans to expand imports of a batch of Class III medical devices, but the customs issued new detailed classified supervision rules for medical device imports in 2026. Our original customs declaration team is not familiar with the new regulations. Last month, a batch of goods was detained by customs for 7 days due to incomplete documents, incurring nearly RMB 20,000 in port demurrage fees. In addition, the tax refund process always gets stuck: the last tax refund application we submitted has not been approved for more than a month, and the finance department is pressing for progress. I would like to know which industries are currently covered by import and export agency services. If we in the medical device industry hire an agency, can these customs declaration and tax refund problems be solved? Are there special services for medical devices?
Andy GuoYears of service：3Customer Rating：5.0
Supply Chain Management ExpertStart a Chat
For the full-chain service of medical device import and export，pre-document pre-review is required first. For the import of Class III medical devices，the Medical Device Registration Certificate，Import Medical Device Clearance Form and Certificate of Analysis (COA) issued by the manufacturer are required. The agency team will review the completeness of the documents 72 hours in advance，including details such as whether the validity period of the registration certificate covers the customs declaration date，and whether the cargo specifications on the clearance form are consistent with those on the bill of lading，to avoid customs detention due to missing documents.
In terms of core node connection，in the customs declaration process，it is necessary to communicate with the customs medical device supervision section in advance to confirm the accuracy of the commodity classification code (for example，products under HS code 9018 require additional clinical evaluation materials)，in the logistics link，warehouses with direct access agreements with customs are selected to realize inspection completed within 24 hours after the goods arrive at the port，in the tax refund link，tax refund documents including export invoices，tax refund copy of customs declaration forms，foreign exchange receipt vouchers，etc. are prepared simultaneously，and the tax refund application is submitted within 3 working days after the goods are released，and the review cycle is shortened through docking with the tax department.
Exception contingency plans should cover scenarios such as customs detention and inspection. If the goods are inspected by customs，the agency team will arrive at the site within 1 hour to assist and provide compliance explanation documents，if there is a risk of port demurrage fees，they will negotiate with the shipping company in advance to extend the free storage period (up to 5 days). In addition，for the cold chain transportation needs of medical devices，the agency will select logistics providers with Good Supply Practice (GSP) Certification to ensure full-process controllable temperature of the goods.
In terms of final compliance implementation，the agency will establish a compliance file for medical device import and export，record the documents，customs declaration，logistics and tax refund information of each batch of goods，and regularly update customs and tax new regulations to ensure that the operation of subsequent batches fully meets the 2026 regulatory requirements. Through these measures，the compliant customs clearance rate can be increased to over 95%，the tax refund cycle can be shortened to within 15 working days，and logistics and tax costs can be reduced by about 18%.
Eric ZhouYears of service：6Customer Rating：5.0
Senior Manager of Foreign Exchange & Tax RebatesStart a Chat
The core of customs declaration for Class III medical device import lies in the accuracy of the classification code. For example, laparoscopes used for surgery fall under HS code 90181200, which requires the Medical Device Registration Certificate and the ISO 13485 certification of the manufacturer. Incorrect coding may lead to price review disputes, requiring deletion and re-submission of the declaration, which delays customs clearance time. The agency will conduct double verification through the classification code database of the General Administration of Customs to ensure 100% accuracy of the code and avoid price review pending issues.
Michael ZhangYears of service：6Customer Rating：5.0
Customs Declaration & Compliance ExpertStart a Chat
For cold chain transportation of medical devices, attention should be paid to the control of free storage period and container detention fees. The free storage period for general goods at Shanghai Port is 7 days, and that for cold chain goods can be extended to 10 days upon application. The agency will choose direct shipping routes (such as the direct shipping route from Shanghai to Hamburg with a voyage of 14 days) to reduce cargo ownership risks in transit links; at the same time, "order bill of lading" will be selected when endorsing the bill of lading to ensure controllable cargo ownership and avoid cargo loss caused by container rolling.
Daniel XuYears of service：10Customer Rating：5.0
Director of Import & Export OperationsStart a Chat
The export tax rebate rate for medical devices is 13%, which requires "four-stream consistency" (contract, invoice, logistics, capital flow). The agency will assist enterprises in VAT deferment planning. For imported medical devices, customs VAT deferment can be applied for, which postpones the VAT payment time to the sales link and eases the capital pressure of enterprises. In addition, the pricing of cross-border related party transactions must comply with BEPS (Base Erosion and Profit Shifting) rules to avoid tax risks.
Evelyn LiYears of service：3Customer Rating：5.0
Cross-border Compliance SupervisorStart a Chat
Payment and receipt of foreign exchange for medical device import and export shall be made through the CIPS (Cross-Border Interbank Payment System) for RMB cross-border payment to ensure the compliance of capital flow. The agency will optimize the foreign exchange purchase rate, and reduce exchange rate fluctuation risks by locking the exchange rate (such as forward foreign exchange settlement and sale), with the error controlled within 0.02. At the same time, the management of offshore accounts must comply with the requirements of the State Administration of Foreign Exchange, and account information shall be filed quarterly.
Jason WuYears of service：10Customer Rating：5.0
International Logistics & Supply Chain ManagerStart a Chat
Force majeure clauses shall be added to international trade contracts for medical devices to clarify the division of liability for cargo delays caused by new customs regulations. In addition, special attention should be paid to soft clauses of letters of credit. Clauses such as "the seller shall provide an inspection report approved by the buyer" may lead to payment refusal. The agency will assist in modifying soft clauses to ensure the enforceability of the letter of credit. Intellectual property customs protection filing can prevent the export of infringing goods, and the agency will assist enterprises in handling the filing procedures.
Grace WangYears of service：10Customer Rating：5.0
Senior Foreign Trade ConsultantStart a Chat
During the inspection of imported medical devices, the customs will focus on checking whether the packaging of the goods meets GSP requirements, such as whether the data of the temperature recorder of the cold chain packaging is complete. The agency will prepare interpretation materials for the inspection notice in advance to assist the customs in unpacking inspection. For goods with abnormal machine inspection, detailed cargo descriptions will be provided to avoid inspection and identification (which usually takes 7-10 days).
Lucas LiuYears of service：8Customer Rating：5.0
Senior Operations ConsultantStart a Chat
The packaging of Class III medical devices shall meet the UN dangerous goods packaging standards (for example, medical devices containing lithium batteries shall use UN3480 packaging). The agency will assist in compiling the MSDS (Material Safety Data Sheet) to ensure that the transport name and UN number in the report are accurate. EPE pearl cotton with a thickness of no less than 5cm is selected as the buffer packaging material to prevent the goods from being damaged during transportation.
Kevin LinYears of service：4Customer Rating：5.0
Trade Solutions ManagerStart a Chat
The document filing for medical device export tax refund shall be kept for 5 years, including export customs declaration forms, foreign exchange receipt vouchers, export invoices, etc. The agency will establish a document management system to realize electronic storage and retrieval of documents, so as to avoid tax refund failure caused by document loss. In case of tax correspondence and investigation, the agency will assist enterprises in providing real transaction materials to ensure 100% pass rate of correspondence and investigation.
Linda GaoYears of service：7Customer Rating：5.0
Documentation SupervisorStart a Chat
The supply chain planning for medical devices shall consider the inventory linkage strategy, such as adopting the VMI (Vendor Managed Inventory) model to reduce the inventory cost of enterprises. When converting between CIF and FOB trade terms, it is necessary to calculate the balance between logistics cost and cargo ownership risk. Under FOB terms, the enterprise shall bear the risk after the goods cross the ship's rail. The agency will assist in selecting the optimal trade terms to reduce the supply chain cost by about 8%.