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After Shanghai cancelled the verification of export invoices, how does the export tax rebate work now?
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Our company operates in Shanghai.Previously, tax refunds required foreign exchange settlement documents. Now they've suddenly been cancelled, and the finance department has no idea what to do. What materials are needed under the new process? How can we ensure a smooth tax refund?
Victor SunYears of service：5Customer Rating：5.0
Trade Risk Control ManagerStart a Chat
After the cancellation of the cancellation notice，export tax rebates have entered the era of "data comparison"，and the compliance risks have shifted. You must ensure that the three core data chains are 100% matched: the export customs declaration，the VAT special invoice，and the foreign exchange receipt voucher. Key points。
1) The HS code，product name，and quantity on the customs declaration must fully match those on the invoice. A single character error will result in a failed comparison by the tax bureau system。
2) Foreign exchange must arrive before April 30 of the following year. Any overdue payment will result in the rejection of the claim。
3) The invoice issuance time is strictly limited to within 30 days before and after the export。
The Shanghai Tax Bureau has already connected to the "Gold Tax IV" system，which automatically captures customs and foreign exchange data. Any logical contradictions will trigger manual verification，extending the tax rebate cycle by at least two months. It is recommended to establish an internal database integrating the "Three Documents into One"，and complete cross-checking of the data within 48 hours after each shipment。
Grace WangYears of service：10Customer Rating：5.0
Senior Foreign Trade ConsultantStart a Chat
The logistics department must establish a "tax refund prioritization" mindset, as the timeliness of shipping documents directly determines the speed of tax refunds. Operational suggestions:
1) Obtain the draft bill of lading within 24 hours after the goods are shipped, and immediately verify whether the SHIPPER, product name, and quantity match the customs declaration. Correct any errors promptly;
2) Prioritize FOB terms, as the customs declaration value clearly excludes freight charges and aligns most closely with the VAT invoice;
3) Establish a 5-working-day rule: The logistics department must transfer the pre-recorded customs declaration, bill of lading, and yard receipt to the finance department within 5 working days after the goods leave the port.
Many enterprises face delays in tax refunds because the logistics department believes "we can’t submit materials until the original bill of lading arrives." When signing service agreements with freight forwarders, it’s essential to include a breach-of-contract clause regarding the timeliness and accuracy of shipping documents.
Linda GaoYears of service：7Customer Rating：5.0
Documentation SupervisorStart a Chat
After the cancellation of the write-off notice, the speed of foreign exchange settlement has become the "first lifeline" for tax refunds. The business side must plan ahead:
1) Payment terms design: For new clients, strive for a 30% prepayment + 70% payment upon receipt of the bill of lading copy to ensure full foreign exchange collection within 30 days after customs declaration; for existing clients, minimize payment periods to under 30 days.
2) Client communication strategies: Avoid emphasizing "Chinese policy changes," instead stating "To improve service efficiency, we need to confirm payment by XX date," shifting policy pressure into service optimization.
3) For clients insisting on long payment terms, introduce export credit insurance. Tax refunds can be processed with insurance policies and receivables proof, but confirm with tax authorities in advance regarding eligibility.
Core strategy: Use "payment timeliness" as a key customer grading indicator, offering priority scheduling and price discounts to highly cooperative clients to form a positive incentive loop.