How can export agents assist companies in handling tax refunds? What changes have been made to the latest policies in 2025?

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This article provides a detailed explanation of the essential requirements, operational procedures, and risk prevention for export agents to claim tax rebates, and analyzes the new regulations on electronic declaration in 2025, helping foreign trade enterprises to obtain tax rebates in a compliant and efficient manner.

How can export agents assist companies in handling tax refunds?What changes have been made to the latest policies in 2025?

What are the basic requirements for tax refund?

According to the latest data for 2025,Policies: To apply for tax refund through export agents,the following conditions must be met simultaneously:Four core conditions:

  • Bothpartiesoftheagencyshallsignaformal"AgencyExportAgreement"andfileitwiththecustoms.
  • ExportenterprisesmustpossessthequalificationofgeneralVATtaxpayers.
  • Thegoodshaveactuallyleftthecountryandforeignexchangesettlementhasbeencompleted.Theagencycompanyassiststheenterpriseinhandlingtheforeignexchangereceiptverificationprocedurestoensurethesafetyofexportpayments.
  • Obtainacompletesetoflegallyvalid"TwoListsandTwoTickets":
    • CustomsDeclarationForm(showingthenameoftheagencycompany)
    • BillofLading/Waybill
    • SpecialVATInvoice
    • Agencyfeeinvoice

How can an agency assist in preparing tax refund documents?

Professional export agents will provideEnd-to-end document services:

  • Customsdeclarationstage:
    • Preparecustomsdeclarationdocumentsthatcomplywithtaxrequirements.
    • Ensuretheaccuracyofthebusinessunit/shippingunitinformation.
  • Foreign exchange collection stage:
    • Assistinhandlingforeignexchangemonitoringsystemreports
    • Prepareatranslationofthebankreceiptforforeignexchangecollection.
  • Tax filing stage:
    • OrganizeandbindDocumentFilingDirectory
    • Generateelectronicdeclarationdata(theXMLformatwillbefullyimplementedin2025).

What are the new changes in tax refund declaration for 2025?

This year’s tax refund policy primarily exhibits the following characteristics:Three major upgrade directions:

  • Increasedlevelofdigitalization:
    • Canceltherequirementofkeepingthepaper-basedcustomsdeclarationforms(AnnouncementNo.1of2025issuedbytheGeneralAdministrationofCustoms)
    • Fullyimplementonlinesigningofelectronicpowerofattorney.
  • Audit cycle shortened:
    • ThetaxrefundprocessingtimeforClassAenterpriseshasbeenreducedto5workingdays.
    • Thecoveragerateofthe"IntelligentDocumentReview"systemhasreached92%.
  • Risk Prevention and Control Upgrade:
    • AddedintelligentvalidationfunctionfornewexportcommodityHScodes.
    • ForeignExchangeVerificationInformationAutomaticComparisonSystemGoesLive

What are the common risks associated with export tax rebate agency services?

Based on our experience handling327 cases of agent tax refundThe main risks are concentrated in:

  • Riskofdocumentdiscrepancy:
    • DiscrepancybetweencustomsdeclarationandVATinvoiceproductdescriptions
    • Theconsignorandconsigneeinformationontheoceanbillofladingismisplaced.
  • Timeliness risks:
    • ExceedingthedeclarationperiodofAprilintheyearfollowingtheexportofgoods.
    • Failuretocancelforeignexchangeontimeresultsinthelossoftaxrefundrights.
  • Compliance risk:
    • Thetermsoftheagencyagreementdonotcomplywithtaxrequirements.
    • InvestigationTriggeredbyUnreasonablePricingofRelated-PartyTransactions

How to choose a reliable export tax rebate agent?

It is recommended to focus on evaluating the agency company’sThree core competencies:

  • Policyinterpretationability:
    • WhethertoestablishadedicatedRCEPserviceteam
    • ToFamiliaritywiththenewpolicy
  • Risk Prevention and Control System:
    • Isthereatriple-checkmechanismfordocumentationinplace?
    • Isthereataxriskearlywarningresponseplan?
  • Information Technology Level:
    • Whethertodeploytheintelligenttaxrefundmanagementsystem
    • Canyouprovideareal-timeprogressqueryport?
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