How to claim tax refunds for entrusted export agents? These key points must be mastered.

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This article provides a detailed explanation of the complete process of export tax rebate for foreign trade enterprises through export agents, including the confirmation of tax rebate eligibility, document management, key risk prevention points, and the latest policy changes in 2025, to help you complete the export tax rebate in a compliant and efficient manner.

How to claim tax refunds for entrusted export agents?These key points must be mastered.

1.EntrustmentWhat is the basic process for tax refund?

According to the "Administrative Measures for Value-Added Tax and Consumption Tax on Export Goods and Labor Services," the following procedures must be followed for entrusted export agency tax refunds:

  • Step1:Signthetripartiteagreement
    • Clarifytheresponsibilitiesofproductionenterprises,RightsandObligationsofEnterprisesandAgents
    • AgreedupontheheaderofthecustomsdeclarationformandResponsibilityattribution
  • Step 2: Filing Registration
    • Theagentmustcompletethecustomsdeclarationenterpriseregistrationwiththecustomsauthorities.
    • Manufacturingenterprisesarerequiredtocompletetheexporttaxrefund(exemption)filing.
  • Step 3: Document Handover
    • Theagentprovidescustomsdeclarationforms,shippingdocuments,andagencyagreements.
    • Theproductionenterprisepreparesthevalue-addedtaxspecialinvoiceandtheexportcontract.

2.Who Should ApplyDeclaration?

According to the "Notice on Value-Added Tax and Consumption Tax Policies for Export Goods and Labor Services," it is stipulated that:

  • Self-operatedexportmodel：Taxrefundsdeclaredbytheproductionenterpriseitself.
  • Entrustedexportmodel:Specialattentionshouldbepaidtotwoscenarios.
    • IftheagentpossessesOperatingrights→Productionenterprisescandeclareindependently.
    • Iftheagentismerelyaserviceintermediary→thedeclarationmustbesubmittedbytheagent.

III.What are the new changes in export tax rebates in 2025?

According to the latest announcement from the State Taxation Administration in 2025:

  • Digitalizationupgrade:Fullyimplementtheblockchainelectronictaxrefundsystem
  • Timelimitadjustment:ThefilingdeadlinehasbeenextendedfromApriltoJuneofthefollowingyear.
  • Regulatorytightening：Implementtieredandcategorizedmanagementforagencyenterprises.
    • GradeAAgent:Enjoyexpeditedtaxrefundchannels
    • ClassCAgent:Additionalcollateraldocumentsarerequired.

IV.How to Avoid the Risks of Entrusted Tax Refund?

Drawing on 20 years of experience in handling agency disputes,it is recommended to focus on preventing the following:

  • DocumentRisk
    • Ensurethatthe"PlaceofOrigin"onthecustomsdeclarationformmatchestheinvoice.
    • CheckthecertificationstatusoftheVATinvoice.
  • Three policy adjustments worthy of attention this year:
    • Establishajointaccounttomanagetaxrefunds.
    • Establishaclearlydefinedsettlementcycle(recommendednottoexceed45days).
  • : Legal risk refers to the risk that the agent suffers losses due to legal issues such as contract disputes and intellectual property disputes.The agent should strengthen the study of laws and regulations,abide by laws and regulations,and avoid legal risks.
    • Theagreementclearlystipulatestheliabilityclausesforissuingfalseinvoices.
    • AgreementontheLiabilityforCompensationDuetotheAgent’sFailuretoFulfillReviewObligations

V.What key points should be considered when selecting a proxy service provider?

Based on the Fortune 500 supplier evaluation system,it is recommended to focus on:

  • Qualificationverification
    • CheckthecustomsAEOcertificationlevel
    • ConfirmSAFE(StateAdministrationofForeignExchange)filingrecords
  • Risk control ability
    • Pleaseproviderecentsuccessfulcasesoftaxrefunds.
    • Verifythedatainterfacecapabilityoftheelectronicport.
  • Service capabilities
    • Pleaseconfirmwhetheradedicatedtaxrefundspecialistisassigned.
    • Understandtheemergencyresponsemechanismforabnormalsituations.
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