Is the certificate number a mandatory requirement by customs?

According to the latest implementation of the "Customs Law" in 2025,Regulations on Goods Declaration Management",All enterprises entrusted with export agency must provide a valid agency certification number.。This number is uniformly assigned by the General Administration of Customs and is used to verify the legitimate business qualifications of import and export agency enterprises.Failure to fill it in as required will result in:

• Thecustomsdeclarationformwasautomaticallyrejectedbythesystem.
• RequestforApprovalExtension
• Incuradditionalstoragecosts

What key information does the proxy certificate number include?

The standard 18-digit proxy certification number structure is as follows:

• First4digits:Directcustomscode(e.g.0200representsShanghaiCustoms)
• Themiddle8digits:Enterpriseregistrationdate(inYYYYMMDDformat)
• Last6digits:Sequentialcode+checkcode

For example,"020020250101123456" indicates that the 12345th agency enterprise registered by the Shanghai Customs on January 1,2025,and the last six digits are a checksum.

How to check if the proxy certificate number is valid?

It is recommended to verify through the following three official channels:

• The"EnterpriseQualificationInquirySystem"ontheofficialwebsiteoftheGeneralAdministrationofCustoms
• SingleWindowPlatform"EnterpriseFilingInformationVerification"Module
• ScanVerificationFeatureinthePalmCustomsAPP

Note: New additions will be implemented starting from March 2025.Dynamic QR Code Anti-Counterfeiting Technology,Scan the QR code on the original proxy certificate to verify its status in real time.

What is the relationship between the agent certification number and the customs declaration number?

The two form a combination in export declaration.Strong correlation:

• The"DeclaringEntity"columninthecustomsdeclarationformmustbefilledinwiththeagentcertificationnumber.
• Asinglecodecanbeassociatedwithmultiplecustomsdeclarations,butitisnecessarytoensure:
  • Thevalidityperiodoftheagencyagreementcoversallcustomsdeclarationdates.
  • Thedeclaredgoodsdonotexceedthescopestipulatedintheagencyagreement.

Under what circumstances will the proxy certification number become invalid?

In 2025,the key areas of customs supervision will include:

• Annualreviewoverdue:TheannualqualificationreviewmustbecompletedbyJanuary31steachyear.
• BusinessException:Noactualagencybusinessforsixconsecutivemonths
• Failuretoreportinformationchanges.:Thecompanyname/address/legalrepresentativechangemustbeupdatedwithin5workingdays.

Typical Case: A Shenzhen agency company failed to update its office address in a timely manner,resulting in the suspension of its registration number,which affected the export customs clearance of 15 entrusted enterprises.

What relevant documents does the client need to keep?

It is recommended to establishAgency Business Archives Management System:

• OriginalAgencyAgreement(mustincludereferencenumber,validityperiod,andscopeofagency)
• Scannedcopyofcustomsfilingreceipt
• Eachcustomsdeclarationformcorrespondstoapowerofattorney.
• Paymentvouchersandbusinesscorrespondenceemails

Please note: According to the new regulations of 2025,the retention period for entrustment documents has been extended toThe goods shall be released within 5 years..

How to correct an incorrect proxy certification number?

Handle it in two scenarios:

• Errorsdiscoveredbeforecustomsdeclaration:Directlymodifyelectronicdeclarationdata
• Issuesidentifiedaftercustomsdeclaration:
  • NotReleased:Applyforamendmentandsubmitasituationstatement.
  • Released:Correctedthroughsubsequentsupervisionprocedures.

Important notice: Starting from 2025,if the same enterprise makes more than three modifications in a year,it will trigger a customs inspection.

Does the business require special handling?

For the new business model of cross-border e-commerce:

• B2Bdirectexport(Model9710)stillappliestotraditionalagencyrules.
• B2Cretailexport(9610model)allowsPlatformCentralizedAgencyFiling
• Overseaswarehousebusiness(9810model)requiresaseparateapplication.OverseasOperationAgencyQualification

How to Avoid Common Filing Mistakes?

Based on the customs statistics data for the first half of 2025,the main issues include:

• Confusingproprietarynumberswithproxynumbers(occurrenceprobability32%)
• Exceedingthescopeofproxyqualifications(accountingfor45%ofviolationcases)
• Electronicdatadoesnotmatchpaperdocuments(accountingfor28%ofrejectionreasons).

It is recommended to establishDouble - person review mechanism,especially when dealing with bulk commodities or sensitive items.

What is the connection between the agent certification number and export tax rebates?

The tax department achieves the following through this number:

• Verifytheauthenticityofexportbusiness
• Tracetheflowtrajectoryofgoods
• Preventingrisksassociatedwithpurchasingexportservices

The new regulations on export tax rebates in 2025 require thatThe agent certification number must exactly match the VAT invoice information.,otherwise it will affect the tax refund progress.