How to Choose CompliantService providers?

Enterprises should focus on verifying three core qualifications:

• CustomsAEOcertificationqualification(2025NewCertificationStandards)
• ToBusinessOperatorFilingRegistrationForm
• InternationalFreightForwardingAgencyFilingCertificate

It is recommended to require service providers to submit their customs credit rating records for the past two years,with priority given to AA or A-class enterprises.A case study of an electronic components company revealed that failure to verify the qualifications of an agent resulted in goods being detained at the port for 37 days,incurring additional storage fees of 120,000 yuan.

How are export agency services charged?Are there any hidden fees?

The standard fee structure includes:

• Basicservicefee(0.8%-1.5%ofcargovalue)
• Customsdeclarationandinspectionfees(chargedperbill)
• DocumentHandlingFee(includingFORMEandothercertificates)

Please pay special attention to potential additional fees:

• Customsinspectionservicefee
• Specialpackagingreinforcementfee
• Emergencyhandlingfee(upperlimitmustbespecifiedinthecontract)

How to handle foreign exchange payment risks in export agency?

It is recommended to adopt a triple safeguard mechanism:

• UsingSinosure’sshort-termexportcreditinsurance
• AgreedTTpaymentwith30%depositinadvance.
• SettheadditionaltermsforsubmittingL/Cdocuments(suchasthelatestamendmentstoUCP600in2025).

A textile company reduced its bad debt ratio from 7.2% to 0.5% through a combined solution,while improving capital turnover efficiency by 40%.

How exactly should this be done?What materials need to be prepared?

Tax refund process under agency mode:

• Signatripartiteagreement(manufacturer,foreigntradecompany,agent)
• Preparethe"twolistsandtwotickets":
  • DeclarationForm(NewVersionoftheElectronicDeclarationFormin2025)
  • ShippingOrder
  • SpecialVATInvoice
  • exportinvoices

The tax refund cycle has been shortened to 15 working days (a 30% acceleration compared to 2023),but special requirements for cross-border RMB settlement must be noted.

How can agency exports ensure the safety of goods transportation?

It is recommended to clearly specify four key clauses in the transportation agreement:

• DivisionofTransportationResponsibilityNodes(FOB/CIFSelection)
• StandardforCompensationforDamagetoGoods(RefertotheLatestInterpretationofINCOTERMS2025)
• Emergencyplanresponsetime
• Insurancecoverage(itisrecommendedtopurchaseallrisksinsurance)

What compliance issues should be considered when exporting special commodities?

Special requirements for different categories:

• LithiumBattery:UN38.3TestReport+MSDSDocument
• Food:HealthCertificatefromImportingCountry(e.g.FDANewRegulation2025Edition)
• Chemicals:GHSStandardLabelsandSDSDocuments

A new materials company suffered a loss of over 2 million yuan after an entire container of goods was returned at the Port of Rotterdam due to failure to update the REACH Regulation annex.

What are the differences in proxy services under this mode?

Special attention required:

• Selectionofregulatorycodes9710/9810
• RequirementsforOverseasWarehouseDataIntegration
• VATTaxPaymentAgencyService

It is recommended to choose an agency company with comprehensive cross-border e-commerce service qualifications.According to the new regulations in 2025,all cross-border e-commerce data must be integrated into a single window platform.