I.What steps must be followed for payment collection and disbursement?

A standardized payment collection and disbursement process includes five core steps:

• Pathconfirmation:SelectsettlementmethodssuchasTT,LC,orDPUbasedontradeterms.
• ForeignExchangeDeclaration:Theagentshallhandlethedeclarationofforeignexchangeincomebasedontheexportcontract(from2025,theelectroniccustomsdeclarationformshallbeuploadedsimultaneously).
• PaymentSplitting:Settlenetamountafterdeductingagencyfees,prepaidfreightandothercosts
• Cross-borderSettlement:Transferviabankincross-borderRMBorforeigncurrency
• TaxTreatment:TheagentpaysVATonbehalf,themanufacturerretainstaxrefunddocuments

II.What new risks should be paid attention to when handling foreign exchange collection in the 2025 era?

According to the latest foreign exchange policies,special attention is required:

• EnhancedAuthenticityVerification:TransactionsexceedingUSD50,000requirelogisticstrackingproof
• ExchangeRateFluctuationCompensation:Recommendsigningasupplementaryexchangeratelockagreement(referencing2023casewith12%RMBfluctuation)
• SanctionsListScreening:37newsanctionedoverseasbuyersadded(updatedasofMarch2025)
• DigitalCurrencyRisks:ExplicitlyrejectcryptocurrencypaymentmethodslikeUSDT

How to determine a reasonable agency fee settlement standard?

Industry Standard PracticesTiered Pricing Model:

• BasicServiceFee:0.8%-1.2%ofgoodsvalue(includingcustomsclearance,documentation,andreceiptofpayment)
• Value-addedservicefee:
  • DocumentSubmission:RMB500-2000pertransaction
  • ForeignExchangeHedging:0.15%ofgoodsvalue
  • ExceptionHandling:Chargedbasedonlaborcosts

It is recommended to require the agent to provide2020 Annual Customs AEO Certificate,ensuring compliance qualifications.

How to prevent the risk of agents misappropriating payments?

Recommended Triple Safeguard Measures:

• AccountSupervision:Requireopeningajointaccountwithdual-signaturepayment
• DocumentLoop:Customsdeclaration,VATinvoice,andpaymentreceiptmustmatch
• InsuranceHedging:Purchasecreditinsurance(ChinaExport&CreditInsuranceCorporationpremiumrateapproximately0.3%-0.8%)

How to handle overdue payments from overseas buyers?

Phased response plan:

• 30daysoverdue:Initiatecollectionassistanceproceduresthroughagency
• 60daysoverdue:FileclaimthroughSinosure(requirespriorinsurance)
• 90daysoverdue:Engageprofessionallawfirm(recommendICC-accreditedinstitutions)

Please pay special attention to the implementation of the plan in 2025.Cross-Border Debt Collection Regulationsimplemented in 2025,prohibiting unlicensed institutions from conducting overseas debt recovery.