Triple Certification System for Qualifications

According to the latest amendment of the General Administration of Customs in 2025,theMeasures for the Record-filing Administration of Consignors and Consignees of Goods,professionalThe agent must possess both simultaneously.Basic qualifications,industry permits,and special equipment filingThree major certification systems.The absence of any one of them will result in the equipment being detained at the port,incurring a daily late declaration fee of 3‰.

Basic qualification threshold

• ImportandExportOperationRight:Abusinesslicenseissuedbythemarketregulatoryauthorities(withbusinessscopeincludingimportandexportofgoods)mustbeprovided.
• CustomsRecordationCertificate:AEO-certifiedenterprisesareeligibleforexpeditedcustomsclearance.
• ForeignExchangeAdministrationRegistration:Possessescross-borderpaymentbusinessqualificationcode
• QualificationasaGeneralVATTaxpayer:Essentialdocumentsrequiredforequipmentimporttaxrebate

Special Requirements for Equipment Import

• Specialequipment:Aspecialequipmentmanufacturinglicense(TScertification)andasafetyperformancecommitmentlettermustbeobtained.
• ：Mustcooperatewiththeimportingcompanytohandlethe"MedicalDeviceRegistrationCertificate"andbusinessfilingcredentials.
• Usedequipment:From2025onwards,itwillbemandatorytoobtainpre-shipmentinspectionandquarantinecertificates(withanaddedX-raymachinedetectionmodule).

2025 Policy Outlook

• Customswillestablishadatabaseofequipmentparameters,requiringagencycompaniestoupload3Dstructuraldiagramsoftheequipment.
• Thevalidityperiodoftheimportlicensehasbeenshortenedfrom6monthsto3months.
• Theimportofusedmechanicalandelectricalproductsrequiresthesubmissionofacarbonemissionassessmentreport.

Four-Step Method for Qualification Verification

• Step1:VerificationofOriginalDocuments
  • VerifytheconsistencybetweenthecustomsregistrationnumberandtheNationalEnterpriseCreditInformationPublicitySystem.
  • PleaseconfirmthattheAEOcertificationstatuscanbecheckedontheofficialwebsiteoftheGeneralAdministrationofCustoms.
• Step 2: Cross-verification of industry licenses
  • Medicaldeviceagentsmustverifythethird-partyplatformfilingforonlinemedicaldevicetradingserviceswiththeMedicalProductsAdministration.
• Step 3: Special Equipment Filing Random Inspection
  • Randomlyselect3historicalimportdocumentsforreversetracingofthefilingprocess.
• Step 4: Risk Deposit Review
  • Verifywhethertheagencyhasestablishedanemergencydepositofnolessthan15%ofthecontractamount.

Common Cognitive Biases

• Misconception1:"All-inclusiveservice"equalsfullqualifications(theremayactuallybecasesofborrowedqualifications).
• Misconception2:Single-windowfilingcanreplacespecialpermits(specialfilingisstillrequiredforelectromechanicalequipment).
• Misconception3:Tobeprocessedbyanagent(mustbeappliedforbytheequipmentmanufacturer).

A case involving the import of precision instruments revealed that due to the absence of a "Pre-shipment Inspection Certificate for Used Mechanical and Electrical Products" by the agency company,semiconductor equipment worth 12 million yuan was detained at the port for 27 days,resulting in additional costs amounting to 860,000 yuan.This case highlights the importance of qualification review.It is recommended that enterprises,before signing an agency agreement,must request the other party to provide complete original qualification documents and verify them through the official website of the General Administration of Customs.Enterprise Qualification Verification SystemPerform triple verification.