Negotiation and signing of contracts,and contract review

Based on the client’s needs,the agency team will assist in reviewing key terms of the import contract,including trade terms (CIF or CFR is recommended to better control logistics risks),payment methods (T/T 30% advance + 70% upon sight of B/L,orL/C),and quality standards (must be benchmarked against official Korean hygiene standards and China’s GB 19883-2005 "Hygienic Standard for Biscuits").A key focus is on verifying the seller’s qualifications,ensuring they have a production license issued by the Korean Ministry of Food and Drug Safety (MFDS).

Order Execution and Payment Arrangement

After the order is confirmed,the agency will coordinate payment according to the contract.If a letter of credit is used,the L/C terms (such as the latest shipment date,documentary requirements) must be strictly reviewed to avoid "soft clause" risks.For T/T payments,the transaction is handled through compliant foreign exchange channels,while also reminding the client to pay attention to exchange rate fluctuations (a forward)

can be recommended).Production Supervision and Quality Pre-Inspection

For customized orders (like private label biscuits),the agency team can assist the client in remotely verifying the Korean factory’s production environment (e.g.HACCP certification status),raw material batches (e.g.whether the flour complies with Chinese GMO labeling regulations),and packaging compliance (whether a space for the Chinese label is reserved),ensuring the goods conform to the contract requirements.

Logistics Management and Documentation Coordination

Logistics is the core of import efficiency.South Korea’s main export port is Busan,bound for Qingdao Port in ChinaApprox.3–4 days; Shanghai port approx.5–6 days.For urgent orders,Incheon–Beijing/Shanghai is available.can be chosen from Incheon to Beijing/Shanghai (1-2 days).The agency will select the optimal solution based on the cargo volume (FCL 20GP/40HQ or LCL) and timeliness requirements,and simultaneously handle booking and insurance (under CIF terms,all-risks insurance + war risk insurance).At the same time,a pre-review of documents is initiated: the commercial invoice must state the HS code and country of origin; the packing list must detail the gross and net weight of each box; and the bill of lading must be checked for the accuracy of the shipper,consignee,and notify party information to avoid "document discrepancies" during customs clearance.

Customs Compliance and Clearance Operations

Before the goods arrive,the agency team will complete a pre-review of the customs declaration documents: the official Korean Health Certificate,(CO,FORM E can be applied for under RCEP to enjoy tariff preferences),and a certificate of analysis (including types and content of additives) must be submitted.When declaring to customs,a key focus is on the HS code classification (must be consistent with the "Customs Import and ExportTariff of the People’s Republic of China") and the determination of the dutiable value (to avoid under-declaration being questioned by customs).If an inspection occurs,the agency will assist in on-site unboxing (verifying if the goods match the documents) and provide supplementary explanations (such as proof of manufacturing process) to shorten the inspection time.

Delivery and Domestic Logistics

After customs clearance,the agency arranges for domestic delivery based on the client’s needs: regular biscuits can be transported by land to distribution centers nationwide; biscuits with perishable ingredients like cream require cold chain transport (temperature controlled at 2-8°C),with the transport time monitored (to not exceed 48 hours).An electronic warehouse receipt is provided simultaneously,allowing the client to track the cargo’s location in real-time.

Quality Assurance and Issue Handling

After the goods are delivered,the agency assists the client in completing the Entry-Exit Inspection and Quarantine (CIQ) random sampling tests (focusing on microbial and additive indicators).If quality issues arise (such as packaging damage,incorrect labels),the agent will assist the client in filing a claim with the seller according to the contract (a written objection must be raised within 30 days of arrival).

Summary,Feedback,and Closed-Loop Management

After the service is completed,a "Full Import Process Report" is provided (including logistics timelines,a breakdown of clearance fees,and a list of archived documents).The operational optimization points are reviewed with the client (e.g.adjusting the transport mode to reduce costs for the next shipment),and the final payment is settled,completing the service loop.

Logistics Management: Full-Chain Risk Control

For sea freight,the agency has long-term partnerships with multiple shipping lines (like Hyundai Merchant Marine,Hanjin Shipping),allowing for priority booking and freight discounts.For air freight,a "food green channel" has been established with Korean Air and Asiana Airlines,ensuring 48-hour pickup for urgent orders.At the same time,a logistics tracking system (like Maersk’s remote container management) is used to monitor the cargo’s temperature and humidity in real-time (biscuits must be stored in a dry environment,with humidity ≤60%) to prevent cargo damage from improper transport conditions.

Settlement Advantages for Russia-Related Business

If the client is involved in re-exporting to Russia (e.g.distributing Korean biscuits to Central Asia via Russia),Zhong Shen International Trade has established a special settlement channel with VTB Bank to solve the cross-border payment challenges under SWIFT system restrictions.Through VTB’s "Ruble-RMB" direct settlement,the settlement time is shortened to 2-3 working days (regular channels require 5-7 days),and the exchange rate spread is reduced by 0.3%-0.5%,effectively improving capital turnover efficiency.