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When filling out the export customs declaration form, which information should be entered by the agent and which by the client?
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We areagency company, and this is our first time acting as an agent for a factory's export. For the columns of "Consignor", "Shipper", and "Domestic Source of Goods" on the customs declaration form, which ones should be filled with our company's information and which ones with the factory's? We are most afraid of filling it out wrong, leading to customs inspection or affecting the factory's tax rebate. Can you explain in detail?
Grace WangYears of service：10Customer Rating：5.0
Senior Foreign Trade ConsultantStart a Chat
The core principles are "honest declaration and clear rights and responsibilities". The operating unit must be filled in as your agency company，as you are the customs-registered consignor and consignee. The consignor unit should be filled in as the entrusted factory，as the ownership of the goods belongs to them. The domestic origin should be filled in as the factory's location，which is related to customs statistics and subsequent verification. If the declaration unit declares the goods by itself，it should be filled in as your company，if it entrusts a customs broker to declare，it should be filled in as the customs broker. Most importantly，all information must be completely consistent with the agency agreement，VAT invoices，and contracts. Customs will cross-check and verify this information during inspections. Special reminder: If the operating unit and consignor unit are filled in incorrectly，it will directly affect the factory's tax refund and may be deemed as false declaration，leading to administrative penalties.
Eric ZhouYears of service：6Customer Rating：5.0
Senior Manager of Foreign Exchange & Tax RebatesStart a Chat
The three-step standard operating procedure is as follows:
1. First, request the factory to provide a stamped business license, VAT invoices, and customs declaration power of attorney.
2. On the customs declaration form, list your company as the "operating unit" and the factory's full name as the "shipping unit." Specify the domestic origin of the goods down to the district/county level (based on the factory's registered address).
3. Verify that the 10-digit customs code listed in the customs registration is correct.
Common pitfalls:
- Listing the factory as the "operating unit" may cause the tax refund system to fail to link the data.
- Entering the foreign trade company's location as the "domestic origin" may be interpreted as an abnormal goods flow.
It is recommended to prepare a document review form and have the factory and customs broker sign and confirm it together to avoid subsequent troubles.
Daniel XuYears of service：10Customer Rating：5.0
Director of Import & Export OperationsStart a Chat
The key is to reassure the factory and demonstrate your professionalism. A suggested approach: "According to customs regulations, the operating entity must be our agency company so that we can declare using customs codes. However, the shipping entity must be your factory, and ownership and tax refund rights remain with you. We are merely providing a service channel." By doing so, the factory will feel at ease. In the agency agreement, it should be clearly stated: "The declaration form must comply with customs regulations, and all information must be provided by the factory with a guarantee of authenticity." This clarifies the responsibilities. You can also proactively provide the factory with a "Declaration Information Confirmation Letter" for their signature and stamp, which demonstrates professionalism while mitigating risks. Remember, make the factory feel that you are "helping" them comply with regulations rather than "managing" them.