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What are the declaration elements for agency export customs declaration?
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Our company just started doing agency export business, and the customs broker always reports incomplete declaration elements, causing returned orders and delays. What exactly are the declaration elements for agencyexport customs declaration? Is there anything special to pay attention to when preparing?
Evelyn LiYears of service：3Customer Rating：5.0
Cross-border Compliance SupervisorStart a Chat
The problem of incomplete declaration elements you encountered is the most common compliance risk point in agency export. According to the "Customs Import and Export Goods Declaration Form Filling Specifications"，declaration elements are mainly based on the requirements of the "Commodity Comprehensive Classification Table" corresponding to the HS code，usually including: 1. Product name，2. Brand，3. Model，4. Specification parameters，5. Material，6. Usage，7. Working principle，etc. The key is not to fill in wrongly or miss filling，especially for those involving regulatory documents，such as export licenses，commodity inspection clearance forms，etc。which must be handled before declaration. It is recommended that you ask the customs broker for a complete list of declaration elements for the HS code in advance and check them item by item. In addition，the information of the domestic consignor and overseas consignee must be accurate，and agency export also requires an "Agency Export Agreement" and "Entrusted Customs Declaration Agreement"，otherwise customs will determine it as false declaration，facing returned orders or even administrative penalties.
Grace WangYears of service：10Customer Rating：5.0
Senior Foreign Trade ConsultantStart a Chat
In practice, incomplete preparation of declaration elements will indeed lead directly to returned orders and delays in shipping schedules. You need to follow this process: Step 1: Ask the factory to provide a complete product technical parameter table; Step 2: Query the required declaration elements in the customs commodity database based on the HS code; Step 3: Create a "Customs Declaration Element Confirmation Form" for the technical department to verify. Common pitfalls: Brand must be filled in Chinese + foreign language, model must be precise to the factory internal code, material cannot be written as "metal" but "aluminum alloy" or "stainless steel". In addition, the "domestic consignor" on the declaration form should be the agency company, and the "production and sales unit" should be the actual factory. Don't get these two mixed up. In terms of documents, invoice, packing list, contract, declaration element table, and customs declaration power of attorney are indispensable. It is recommended to give the materials to the customs broker for pre-review 3 days in advance, so problems can still be remedied.
Jason WuYears of service：10Customer Rating：5.0
International Logistics & Supply Chain ManagerStart a Chat
From a business perspective, the issue of declaration elements is essentially information asymmetry. It is recommended that you clarify when signing the agency agreement: the entrusting party (factory) must provide a stamped "Declaration Element Confirmation Form" 5 working days before shipment and promise the authenticity of the information. You can design a standard form for the factory to fill out to avoid explaining every time. In terms of payment, you can make "smooth release of customs declaration form" one of the nodes for paying agency fees, so the agency will actively help you review elements. In addition, stipulate in the contract: return orders, delays, and fines caused by declaration element errors are primarily borne by the information provider (factory). This protects your rights and forces the factory to provide accurate information. When communicating with the factory, don't just say "customs requirements", say "foreign customers need it for customs clearance", and their cooperation will be much higher.