With the deepening implementation of the RCEP and the upgrading of customs AEO certification standards,83% of SMEs have obtained AEO certification.Enterprises in I/EThe process is facing challenges.Compliance blind spotwithThe cost is out of controlThe dual pressures of the logistics industry - the "one order,one settlement" model of traditional freight forwarding is being phased out by the new demand for "end-to-end compliance management".

I.From the error rate of customs declaration to the timeliness of tax refund: The three underlying principles of agency services

Underlying logic: Regulation-wise,the RCEP "direct transportation rule" requires agents to have the capability of monitoring transshipment; technically,the customs single window system needs real-time data integration; cost-wise,the traditional per-order charging model ignores hidden expenses such as tax refund delays.

Star Swapping Family5-Step Agency SOP: From Demand Diagnosis to Risk Closure

Step 1: Requirement diagnosis and solution matching

Output:

• Submittheenterprisequalifications(businesslicense,importandexportrights),theproduct’sHScode,andthetargetmarket(iftargetingRCEPmembercountries,thisinformationmustbespecified).
• TheHuanxingjiateamwillissuethe"EvaluationFormforAgencySchemes"within12hours,whichincludesthecompliancerisklevel,costestimation,anddeliverytimecommitment.

Step 2: Pre-processing of document compliance

Output:

• Provideacommercialinvoice,packinglist,andcontract(whichmustspecifytradetermssuchasFOB/CIF).
• IfitinvolvestheRCEPCertificateofOrigin,HuanxingJiawillassistincompletingthecalculationofthe"regionalvaluecontent"(requiringtheprovisionofproofofrawmaterialprocurement).
• ThedataisdigitallyuploadedtotheSingleWindowoftheCustomsandapre-registrationnumberisgenerated.

Step 3: Customs declaration and logistics coordination

Output:

• ThecustomsdeclarationteamofHuanzingjiareviewstheconsistencyofthedocuments(withafocusonverifyingtheHScodeclassificationanddeclarationelements).
• Choosealogisticssolution.//Railways,includingcabinbooking,warehousing),providingalogisticstrackingdashboardsimultaneously.
• Aftercustomsclearance,thegoodsshallbepickedup/loadedontotheshipwithin24hours,andtheprogressofthetaxrebatevoucherofthecustomsdeclarationformshallbereportedback.

Step 4: Tax Refund and Foreign Exchange Management

Output:

• Afterthecustomsdeclarationformiscleared,HuanxingCompanywillassisttheenterpriseindownloadingitfromtheelectronicportSubmitthetaxdeclarationtothetaxbureausimultaneously.
• Aftertheforeignexchangefundsarrive,provideabi-weeklyreporton"foreignexchangeverification+taxrefundprogress"toensurethatthetaxrefunddeclarationiscompletedwithin90days.

Step 5: Review and Optimize Risks

Output:

• Aftercompletingeachorder,wewillissuea"ReviewReportonAgencyServices",whichincludescomplianceloopholes(suchaserrorsinHScodeclassification)andcostoptimizationsuggestions(suchasadjustingtradeterms).
• Providethe"ImportandExportComplianceWhitePaper"annually,includingearlywarningsofregulatorychangesforthenextyear(suchasthekeypointsofcustomsinspectionsin2026).

3 overlooked hidden risks: 90% of enterprises stumble in the agency link

1.Dynamic Verification of Certificates of Origin: The customs of RCEP member countries will randomly inspect the "direct transport rules".If the goods are unboxed and relabeled in the transit countries,even if the certificate has been issued,the goods will still be rejected.Huanshengjia’s "transit monitoring service" can track the status of the goods in real time.

2.The time window for foreign exchange write-off: Within 180 days after export,the foreign exchange settlement must be completed,otherwise it will affect the tax refund.Huanshengjia provides the "foreign exchange arrival reminder" service to avoid exceeding the deadline.

3.Tax audit of related-party transactions: If there is an equity relationship between the agency company and the enterprise,it is necessary to mark "related-party transactions" when declaring customs,otherwise it will be deemed as a violation of regulations.Huaniajia’s compliance team will screen the enterprise’s equity structure in advance.

3 actions that can be implemented today

• Organizethecustomsdeclarationformsandtaxrefundattachmentsofthepastthreeorders,andcomparethemwiththe"ComplianceSelf-CheckList"providedbyHuanchengJia(availablefordownloadontheofficialwebsite).MarkwhetherthereareanyambiguousdescriptionsintheHScodeclassificationanddeclarationelements.
• ContacttheFangxingCompanytosubmitthe"AgencyNeedsBriefForm"(downloadablefromtheofficialwebsite),andobtainafree"ImportandExportCostDiagnosis".
• IfthegoodsareexportedtoRCEPcountries,immediatelycheckwhethertheprocurementcertificatesforrawmaterialsarecomplete(requiringtraceabilityofpurchaseinvoiceswithinthepastsixmonths).