Who must issue the certificate?

According to the latest "Customs Tariff" issued in 2025,the import tariffs on certain goods will be reduced significantly.Goods Declaration Management Measures issued by the General Administration of Customs in 2025,The export agency certificate must be issued by an import and export enterprise registered with China Customs.Issued.Special attention is required:

• Theagentmustpossessimportandexportoperationrightsforthecorrespondingproductcategory.
• Theupgraded"singlewindow"forinternationaltradein2024hasenabledonlineverificationofagents’qualifications.
• Specialregulatedgoods(e.g.Chemicals)Theagentisrequiredtoholdspecificqualificationcertificates.

What are the fatal mistakes that are easy to make when filling out forms?

Customs inspection data from the past three years indicate that,36% of declaration errors stem from issues with the submission of agent certifications.Common high-frequency errors include:

• Incorrectunitofgoodsvalue(e.g.mistakenlyfillinginUSDasRMB).
• TheHScodedoesnotmatchtheagencyagreement.
• Thevalidityoftheelectronicsignaturehasexpired.
  • Thenewregulationsin2025requirethatdigitalcertificatesbeupdatedevery90days.
• Please provide the following information in English: Missing affiliated enterprise information (holdings exceeding 30% must be declared).

What should be noted for electronic filing?

From January 1,2025 onwards,Customs authorities nationwide fully implement electronic agency certificates.Key operation points:

• Itisrequiredtousecustoms-certifiedsigningequipment.
• ThestructureoftheXMLfilemustcomplywiththeTAC2.0standard.
• Theretentionperiodforelectronicdocumentsisextendedto5yearsafterthereleaseofgoods.
• Thesystemautomaticallyverifiesthattheresponsetimeisreducedtowithin3seconds.

How to Handle Customs Inspection?

When the customs declaration is selected for inspection,It is recommended to prepare the following original supporting documents::

• Agencyagreementwiththeofficialsealsofbothpartiesaffixed
• Foreignexchangereceipt/paymentvoucher(mustmatchthedeclaredamount)
• ProductTechnicalSpecificationsDocument(Chinese-EnglishBilingual)
• Newrequirementsfor2025:Supplychaintraceabilitycertificationdocuments

How to avoid agency disputes?

According to the revised Incoterms 2024 of the International Chamber of Commerce,It is recommended to clarify in the agreement:

• CriteriafortheAllocationofRightsandObligations(INCOTERMS?2025isrecommended)
• Disputeresolutionmechanism(preferablyChinaInternationalEconomicandTradeArbitrationCommission)
• Theforcemajeureclauseshallspecifythespecificcircumstances.
• OwnershipofIntellectualPropertyRightsandLiabilityforInfringement

What are the warning signs of policy changes?

Based on 20 years of professional experience,The following signs indicate policy adjustments.:

• The"PublicConsultation"sectionontheofficialwebsiteoftheGeneralAdministrationofCustomshasbeenupdated.
• Abnormalfluctuationsinthetaxrebateratesforkeycommodities
• Thesinglewindowsystemundergoesfrequentupgrades(typicallyannounced30daysinadvance).
• Bankstightenscrutinyonforeignexchangesettlements.

Recommended for enterprises to establishThree-tier risk prevention and control mechanism: The daily reporting uses an intelligent verification system,quarterly audits are entrusted to professional institutions,and the annual evaluation must include a review of the compliance of the entire supply chain process.For specific examples,please refer to the EU in 2024.The dispute over agency certification in the component anti-dumping case highlights the importance of aligning declared information with actual trade practices.