Navigate Vietnam’s evolving export requirements in 2024.This guide details essential documentation,HS codes,and compliance for smooth customs clearance.Learn more!

We hope that these compiled requirements will help you better understand the documentation requirements for exporting to Vietnam and avoid unnecessary issues and troubles in your export business.If you have any questions or need further assistance,please feel free to contact our service team.

Below are the latest detailed notes and regulations regarding export customs documentation for Vietnam:

Shipper and consignee information

• Completecompanynameandaddress:Bothshipperandconsigneemustprovidecompletecompanynamesandaddresses,whichmustappearontheBillofLading.
• ToOrderBillofLading:Iftheconsigneeis,ToOrder,thenNotifyPartymustalsoprovidecompletecompanynameandaddress.

Requirements for consignee or notify party

• Vietnameselocalcompanyorindividual:TheconsigneeornotifypartymustbealocallyregisteredVietnamesecompanyorindividual.

Specific requirements for destination port

• Designatedterminalname:ExceptforHaiPhong,HoChiMinhCity(portcodesHCM07/HCM28)andCaiMep(portcodesVGT04,VGT05,VGT03,VGT08,VGT01),Otherdestinationsmustclearlydisplaythespecificterminalnameonthebilloflading.

Discharge port requirements

• Finalportofdischarge:PortofdischargemustbeshownFinalportofdischarge,cannotbevagueoromitted.

Cargo description and marks

• SpecificDescription:CargodescriptionandmarksCannotusePhrasessuchasAsperattachedlist,SeeAttachmentorAsperattachedmustDescribethegoodsspecificallyandindetail.

Import declaration content

• Placementposition:ImportdeclarationcontentmustbeplacedWithinthefirst35linesofthecargodescription,toavoidincompletedeclarationinformation.
• Characterlimit:
  • EachcargodescriptionCannotexceed1050characters(30charactersperline,35linesintotal).
  • TotalcharactersforallcargodescriptionsonthebillofladingCannotexceed4000characters,toensurecompletedeclarationinformation.

Prohibited import goods

• ExportofUsedVehicles:NotacceptedUsedvehiclesover5yearsoldForimport.

Special cargo requirements

• Scrap,waste,andrecyclableitems:ForimportstoVietnamofScrap,Waste,Recyclesandsimilargoods,thebillofladingmustdisplaythefollowinginformation:
  • ConsigneesTaxIdentificationNumber(TaxCode)
  • Importlicensenumber
  • Depositcertificatenumber
  • CustomerscompleteCompanynameandaddress
  • 8-digitHSCode

HS code requirements

• GoodstransshippedandtransferredthroughCaiMepPort,CatLaiPortandSPITC:
  • Mustprovideatleast6-digitHScode.
  • Ifinvolvingmixedcargoloading,mustProvidecargoinformationseparatelyaccordingtoHSCodestoavoidincompletedeclaration.

HS codes for intermodal cargo

• Goodstransportedviatruckorbargeintermodal:
  • AllshipmentstoVietnam,whenfinalportintermodalisviatruckorbargetransportationmustprovideatleast4-digitHScodeanddisplayontheBillofLading.
  • Ifinvolvingmixedcargoloading,mustProvidecargoinformationseparatelyaccordingtoHSCodes.

Transshipment clause restrictions

• TransshipmentclausesonBillofLading:
  • OnlyacceptDisplayedontheBillofLadingTransshipmentviaVietnamtoCambodia,LaosorChinaclauses.
  • NotallowedWithinVietnamsTransshipmentbetweenportsandterminals,i.e.dischargeportandfinaldestinationmustbeconsistent.

Goods prohibited from transshipment

• Transshipmentrestrictionsforspecificcargo:
  • DonotacceptthefollowinggoodstransshippedviaVietnamtothirdcountries:Used/Second-hand/Waste/Scrapitems.

Seal number requirements

• Declarationofsealnumbers:
  • IfprovidedintheBillofLadingsampleMultipleSealNumbers,needtoplacetheSealNumberrequiringdeclarationontheBillofLadingattheSealpositiontoensureinformationaccuracy.

Other considerations

• Accuracyofdeclarationinformation:Mustensurealldeclarationinformationisaccurateandcompletetoavoidcustomsclearancedelaysorfinesduetoincompleteorincorrectinformation.
• Maintaincommunicationwithimporters:ItisrecommendedtoworkcloselywithVietnameseimportersmaintainclosecommunicationtounderstandthelatestcustomspoliciesandrequirementsinordertoadjustdeclarationcontentpromptly.

Export trade businesses need to comply with the above requirements to ensure smooth completion of export customs clearance procedures to Vietnam.

Friendly reminder: As policies may be updated at any time,exporters are advised to regularly checkVietnam Customsand the official websites of relevant authorities,or obtain the latest information through official channels.

Reference resources

• OfficialwebsiteofVietnamCustoms:
• MinistryofIndustryandTradeofVietnam:
• Vietnamshippingandportinformation:Thelatestterminalandportregulationscanbeobtainedthroughtheofficialwebsitesofmajorshippingcompaniesorports.

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