Just by obtaining the exclusive authorization letter from the brand owner,can we start selling the products without any worries?But when it comes to importing products,things aren’t that simple.This is often the first illusion that novices fall into when entering the field.I’ve seen too many business owners holding a thick stack of contracts,only to have their goods detained by customs upon arrival at the port,all because of one reason: your "sales rights" don’t equate to "import registration rights".Under the strict supervision of the National Medical Products Administration (NMPA),the integrity and compliance of the authorization chain are the key factors determining whether these goods can be cleared for importation.

Breakdown of the authorization chain: 90% of freight forwarders won’t tell you about this risk

Many purchasing managers only focus on obtaining discounts on goods,but overlook the legal aspect of "market access rights".Imported cosmetics must undergo NMPA filing (or registration) before being sold in China.If,as a domestic responsible party,you are unable to provide a complete,unbroken authorization chain from the brand owner to your company,the filing process will be impossible,and the goods will not be able to clear customs.

Imported toner compliance implementation SOP

Don’t wait until the goods arrive at the port to start completing the necessary formalities.The following is a standardized operating process based on the new regulations of the National Medical Products Administration (NMPA).It is recommended to print it out and post it on your workstation.

Step 1: Conduct a penetrative verification of the authorized qualifications

Output:

• Requestthedocument:Itisrequiredthattheupstreamsupplierprovidethebrandowner’sbusinesslicenseandproductionlicense.AuthorizationLetteratEachLevel(Notarization&Legalizationrequired).
• Checktheinformation:Ensurethatthenameoftheauthorizedpersonontheauthorizationletterisexactlythesameasthatonyourcompany’sbusinesslicense,includingbothChineseandEnglishversions.
• Confirmpermissions:Determinewhethertheauthorizationscopeincludes"import"and"saleswithinChina".

Step 2: Set up an NMPA account and complete the registration process

Output:

• Accountregistration:Registeradomesticresponsiblepersonaccountonthe"CosmeticsRegistrationandFilingInformationServicePlatform".
• ProductRegistration:Ifit’sanordinarytoner,proceedwiththefilingprocess;ifit’sforspecialpurposes,registrationisrequired.Pleaseuploadtheproductformula,qualitystandards,andimagesoftheouterpackaging,etc.
• Submissioncode:Afterthefilingisapproved,thesystemwillgenerateaFileSubmissionCodeThisisthe"passport"forcustomsclearance.

Step 3: The "Every Word Counts" of Chinese Labels

Output:

• Standardtranslation:TheingredientlistmustusetheChinesetranslationoftheINCI(InternationalNomenclatureofCosmeticIngredients)standard.
• Mandatorylabeling:Itmustincludetheproductname,countryoforigin,thedistributor’snameandaddress,shelflife,andnecessarywarningstatements(suchas"Forexternaluseonly").
• Reviewthedesign:Chineselabelsmustbeaffixedtothepackagingthatdirectlycontactsthecontents,andtheymustnotcovertheoriginalpackaginginformation.

Step 4: Port quarantine and customs clearance

Output:

• Documentationpreparation:Packinglist,invoice,contract,Healthcertificate/Freesalecertificate,FilingCertificate.
• Labelrectification:Afterthegoodsarriveattheport,iftheyneedtobelabeled,thisshouldbedoneinthecustomssupervisionwarehouseandanapplicationforlabelrectificationandverificationshouldbesubmitted.

Invisible Landmines: The "Double Standard" Trap of Ingredient Consistency

This is the most sensitive issue that industry insiders are reluctant to disclose to the public.Many international brands make minor adjustments to the formulations of the same toner in different countries to adapt to different markets (for example,adjusting the type of preservatives to comply with EU or Japanese regulations).If you are using the Japanese version of the product,but the formulation information used for registration is from the EU version,Ingredient consistencyThe verification will report an error.

Once it is found that the actual composition of the goods does not match the data on file,not only will the goods face the risk of being returned,but they will also be classified as "counterfeit and inferior products" and subject to administrative penalties.Therefore,at the initial stage of cooperation,it is necessary to require the upstream supplier to provide the relevant documents for the batch of goods.COA (Certificate of Analysis)And check each item against the filing materials to ensure that the order and content of each component are within the acceptable error range.

Act now: A compliance physical examination that can be done in the afternoon

Don’t let the risks linger overnight.As a procurement or operations manager,please immediately implement the following actions:

• Verifytheexistinginventory:Gotothewarehouseandrandomlyselectanimportedtonertocheckwhetherthereisa"NameoftheDomesticResponsiblePerson"anda"RegistrationNumber"ontheChineselabel.
• RetrievedatafromtheNMPAsystem:LogintotheofficialwebsiteoftheNationalMedicalProductsAdministration,enterthebrandnameyouarerepresenting,andcheckwhetherthe"DomesticResponsiblePerson"inthefilinginformationisyourself(ortheauthorizedpartybyyoursuperior).
• Reviewthecontractterms:Output:Retrievetheagencycontractwiththeupstreamsupplierandconfirmwhetherthereisanobligationclausestating"assistinginprovidingthenecessarymaterialsforNMPAregistration".Ifnot,immediatelysignasupplementarymemorandumofunderstanding.