I.EnterWhat essential documents are included in the basic materials?

According to the latest 2025 international trade norms,basic materials should include:

• Tradecontract:Specifytradeterms(e.g.FOB/CIF),paymentmethods,anddisputeresolutionclauses
• CommercialInvoice:TheHScodeofthegoods,transactioncurrency,andpricetermsmustbeincluded.
• Packinglist:Accuratetogross/netweight,packagingspecifications,andshippingmarkinformation.
• transportationdocuments:BillofLading/Thedocumentmustdemonstratetheconsignee’scustomsclearancequalifications.
• DeclarationElementsForm:From2025onwards,newenvironmentalprotectionattributedeclarationfieldswillbeadded.

II.What additional supporting documents are required for special commodities?

Special documents are required for different categories:

• Foodcategory:
  • OriginalHealthCertificate(TheEUwilllaunchanewversionoftheelectronichealthcertificatein2025)
  • Testreportsrequiredbytheimportingcountry(suchasU.S.FDAregistration,ChinaCustomsGeneralAdministrationfiling).
• : MSDS Safety Data Sheet,Dangerous Goods Transportation Appraisal Report:
  • MSDSSafetyDataSheet(mustcomplywithGHS7thRevisedEditionstandards)
  • HazardousMaterialsTransportIdentificationReport
• :
  • CE/FDACertificationDocuments
  • ProductRegistrationandFilingCertificate

III.How to Avoid Common Mistakes in Material Preparation?

According to the data from the General Administration of Customs for the first quarter of 2025,34.7% of the delays in customs declaration were caused by material issues.The main points to note are:

• Informationconsistency:Thecontractamountandinvoicedeviationshallnotexceed±5%.
• HScodeaccuracy:ItisrecommendedtoverifyusingtheCustomsBigDataClassificationSystem.
• CertificateValidityPeriod:Thevalidityperiodisusually1year,whilesomespecialcertificatesareonlyvalidfor6months.
• TranslationSpecifications:Non-Englishdocumentsmustbeprocessedbyatranslationagencycertifiedbytheembassy.

IV.What are the considerations for submitting electronic materials?

By 2025,83 countries around the world have implemented electronic customs clearance.It is particularly important to note that:

• ThePDFfilemustbeinasearchabletextformat(scannedimagesarenotaccepted).
• TheelectronicsignaturemustcomplywiththeeIDAS2.0specification.
• Thefilenamingconventionmustcomplywiththecustomsrequirementsofthedestinationcountry(e.g.the32-digitcodingruleofChina’sSingleWindow).
• Blockchainnotarizeddocumentsrequirepriorhashvaluefiling.

V.How to Choose a Reliable Agent for Handling Customs Clearance Materials?

High-quality agents should have:

• AEOAdvancedCertificationQualification(Thenumberofcountriesworldwiderecognizingitwillincreaseto108by2025)
• Localizedprofessionalteam(familiarwiththelatestpoliciesofthetargetcountry)
• DataEncryptionTransmissionSystem(CompliantwithGDPRandCCPARequirements)
• Real-timeTrackingSystem(CapableofMonitoringtheEntireMaterialReviewProcess)

Sixth,what are the new trends in the preparation of materials for international trade in 2025?

• PopularizationofIntelligentClassificationSystems(AI-assistedHSCodeVerification)
• RequirementsforGreenTradeMaterials:
  • CarbonFootprintCertification(EUCBAMhasbeenofficiallyimplemented)
  • CircularPackagingCertification
• Global Mutual Recognition of Electronic Certificates of Origin (Comprehensively Implemented Among RCEP Member Countries)
• 3D product models have become mandatory materials for certain categories (such as precision instruments).