Today,lets explore a more detailed issue: The Vietnamese customer requestsThe books to be sent together with the goods.Many friends may be a bit confused when encountering similar problems.For example,how should the bill of lading date be filled?What is the application sequence and precautions for the certificate of origin?In order to better help you solve these problems,lets take an in - depth look at the entire process and precautions.The customer requests the certificate of origin to be sent together with the goods

The matching of the application process of the certificate of origin and the bill of lading date

Under normal circumstances,the certificate of origin that customers may mention is

Form E (Preferential Certificate of Origin)Certificate of Origin (CO) or Especially for Vietnamese customers,most of the time they need the FORM E or RCEP certificates to ensure that the goods enjoy tariff preferences during customs clearance in Vietnam.Many friends ask

Special situations of air freight and sending with the goods

Whether it is possible to apply for the certificate of origin after the freight forwarder provides the bill of lading number?This approach is feasible in some cases,but the following key points need to be noted: Matching of the bill of lading date

• :Whenapplyingforthecertificateoforigin,thebillofladingdateneedstobeconsistentwiththeactualdeparturedateofthegoods.Thisisveryimportant,especiallyduringcustomsclearanceinVietnam.Iftheinformationonthecertificateoforigindoesnotmatchtheactualbillofladinginformation,theVietnamesecustomsmayconductstrictreviewsandevenrequirethere-issuanceofthecertificateoforigin,whichwillcausegreattroubletothecustomsclearance.:Thefreightforwarderprovidesthebillofladingnumber
• :Afteraskingthefreightforwardertoprovidethebillofladingnumber,youcanusethisbillofladingnumbertoapplyforthecertificateoforigin.Butpleaseensurethatthedeparturedateisaccurate.Nowadays,theshippingscheduleisofteninaccurate.Ifthedateonthebillofladingdoesnotmatchtheactualdeparturedate,theremaybeariskofre-applyingfordocuments.:Checkbeforeissuingthecertificate
• :Itisusuallyrecommendedthatbeforeissuingtheformalcertificateoforigin,averificationcopybeissuedtotheimporterforconfirmationtoensurethatallinformation(includingtheshippingdate,billofladingnumber,etc.)isaccurate,andthenissuetheformalcertificate.Thiscanreducevarioustroublesthatmayoccurlater.:Specialsituationswithsendingwiththegoods

3.If the goods are sent by

Then the FORM E certificate of origin can be sent together with the goods.In this case,you need to pay attention to several issues: Air freightTransport vehicle number

• :Whenapplyingforthecertificateoforigin,someformsnowrequirefillingin:Forairfreight,thisreferstotheflightnumber.Ifyouhaventshippedthegoodsyet,youcanfirstconfirmthedetailsofthetransportvehiclenumberwiththefreightforwarder.:Whenapplyingforthecertificateoforigin,someformsnowrequirefillinginFillingofthebillofladingdate
• Fillingofbillofladingdate:Whenshippingbyair,theremaybesimilarproblems:notknowinghowtofillinthebillofladingdate.Itisrecommendedtofillinthecorrespondingbillofladingdateonthedaywhenthefreightforwarderissuestheairwaybillnumber,butitmustbeensuredthatitisconsistentwiththeactualshippingdateofthegoodstoavoidproblemsduringthecustomsclearanceprocess.

How to handle the customers special requirements

Certificate of OriginSend it along with the goods,although it can accelerate customs clearance,there are also some potential risks that need to be considered:

• Riskofdocumentloss:Theoriginaldocumentssentalongwiththegoodsarelikelytobelostduringtransportation.Oncelost,itwillhaveagreatimpactoncustomsclearance.Therefore,itisrecommendedtocommunicatewiththecustomerasmuchaspossibleandadoptamoresecuremethod,suchassendingtheCertificateofOrigintothecustomerbyexpressafterthegoodsareshipped.
• Accuracyofthesailingdate:Whensendingitalongwiththegoods,thesailingdateshouldpreferablybeconsistentwiththeactualsailingdate,otherwiseitmaycausetroubleforcustomsclearance.However,manyshippingschedulesareinaccuratenow,andthephenomenonofpostponedvoyagesiscommon,sobeespeciallycarefultoavoidaffectingthecustomerscustomsclearanceprogress.

Summary and suggestions

For the situation where the customer requests to send the Certificate of Origin along with the goods,the following points can be considered:

• Communicationandconfirmation:First,confirmwiththecustomerwhethertheoriginalneedstobesentalongwiththegoodsduringcustomsclearance,andwhetherthereareothermoresecurewaystomeettheirrequirements.Forexample,whethertheCertificateofOrigincanbesentbyexpressassoonaspossibleafterthegoodsareshipped.
• Flexiblehandlingmethods:Forsomeurgentorders,theCertificateofOriginandthegoodscanbepreparedatthesametime,andthecertificatecanbeissuedonthesailingdatetotrytomakethedocumentinformationconsistentwiththegoodstransportationinformationandavoidunnecessarytroubles.
• Riskavoidance:Foraircargo,ensuretheaccuratefillingofthemeansoftransportnumberandthebillofladingdatetoavoidaffectingcustomsclearanceduetodetails.

In export business,sometimes customers will request that the certificate of origin be sent together with the goods,which can accelerate the customs clearance process,especially for goods that need to enjoy tariff preferences.The Vietnamese customers customs clearance requires the certificate of origin FORM E to enjoy the preferential tariff treatment of the destination country,so the customer hopes that the original can directly reach with the goods.

The situation where Vietnamese customers request to send the Certificate of Origin along with the goods is not uncommon,but in actual operation,it is necessary to pay attention to the consistency of the documents and the goods information to avoid various troubles during the customs clearance process.It is recommended that when applying for the Certificate of Origin:

• Checkthedocumentinformationinadvancetoensurethatthebillofladingdateisconsistentwiththeactualshippingdate.
• Trytocommunicatewiththecustomerandchooseamoresecurewaytosendthedocumentstoreducetheriskofloss.
• Forthesituationofinaccurateshippingschedules,makecorrespondingcountermeasures,andconsiderwhetherthecertificatecanbeissuedwithadelayifnecessary.

In foreign trade business,the accuracy and timeliness of documents are of great importance.I hope this article can provide some practical suggestions for everyone when dealing with the document requirements of Vietnamese customers.If you also encounter similar problems in the foreign trade process,welcome to leave a message to communicate,and we will discuss solutions together!